Executive Assistant - Shockwave Medical

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Minneapolis, Minnesota, United States of America, Santa Clara, California, United States of America

Job Description:

Johnson & Johnson is hiring for an Executive Assistant – Shockwave Medical to join our team.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Ready to join a team that’s pioneering the development and commercialization of Intravascular Lithotripsy (IVL) to treat complex calcified cardiovascular disease. Our Shockwave Medical portfolio aims to establish a new standard of care for medical device treatment of atherosclerotic cardiovascular disease through its differentiated and proprietary local delivery of sonic pressure waves for the treatment of calcified plaque.

Position Overview

The Executive Assistant will provide administrative support to the Vice President, Sales North America and Zone Vice Presidents of Sales in the US. This person will be responsible for completing tasks to ensure accuracy, timeliness, and quality of deliverables. Conducts administrative support to facilitate executive's ability to effectively lead the organization. Communicates with sales employees, management, external business contacts, and vendors in a courteous and professional manner. Organizes and records data to support coordination of presentation materials and other documentations in a variety of formats. Provides meeting planning and scheduling support, coordinating venues, materials, and technology support. Demonstrates Johnson & Johnson’s Leadership Imperatives and Credo.

Essential Job Functions

• Coordination of sales-related internal and customer-facing activities – ensuring effective and purposeful scheduling, and collaborating as needed with others on the coordination of presentations, dinners, and events.

• Provide on-site logistical support as needed during internal and external events, conferences, and sales meetings.

• Manages or assists with special event planning including site selection and/or restaurant identification, coordinating contracts, sending meeting confirmations, preparing and distributing meeting materials, etc., for select Sales leadership meetings (Sales Leadership Meeting, Regional Sales Leadership meetings, National Sales meeting, etc.).

• Coordination of virtual/in-person monthly sales meetings; manage development of slide presentation and materials, provide technical support / help moderate the meetings.

• Manages travel and reconciles expense reports for sales leadership.

• Initiates purchase requisitions submissions, and contract drafting and submissions and new vendor setup/onboarding as needed.

• Assists in preparing budget spreadsheets and tracking expenses for sales organization activities.

• Triage requests, responding or