Human Resources Generalist

It's fun to work in a company where people truly BELIEVE in what they are doing!

We're committed to bringing passion and customer focus to the business.

POSITION SUMMARY:

The Human Resources Generalist main responsibilities will include payroll administration, maintaining employee records, HR Compliance and reporting, supporting employee communication and engagement and maintain HR Orientation.

KEY RESPONSIBILITIES:

Payroll Administration:

• Process semi-monthly payroll for US and CAN pay groups and act as back-up for bi-weekly US and CAN pay groups.

• Prepare, review, and process semi-monthly payroll accurately and on time, including verifying employee hours, deductions, and adjustments.

• Ensure compliance with federal, state/provincial, and local payroll regulations in both US and CAN.

• Review and reconcile payroll registers, audit reports, and system outputs prior to final submission.

• Respond to employee payroll inquiries, ensuring issues are resolved promptly and accurately.

• Maintain payroll records and ensure confidentiality in accordance with company policies and legal requirements.

• Coordinate with HR, Finance, and external vendors to resolve payroll discrepancies.

• Support year-end payroll activities including tax form preparation (W-2, T4, etc.).

• Support Sr. Payroll Specialist with payroll administration tasks related to tax, compliance, and reporting.

HR Administration and Employee Engagement:

• Manage incoming calls/ voicemails / HR Email for the HR Department line (transfer calls/ take messages and send to the appropriate person)

• Manage the badges system and complete badges for applicable locations.

• Maintain the HR SharePoint site, posting communications and updating documents.

• Maintain accurate employee records, ensuring confidentiality and compliance with legal regulations.

• Coordinating events and activities to engage employees, such as health and wellness, recruitment, and professional development

• Manage the Service Award program for both US and CAN employees.

• Advising employees on HR policies and procedures

• Filing and organizing both electrically and paper forms (if necessary)

HR Compliance & Reporting:

• Assist in ensuring compliance with federal, state, and local labor laws and company policies.

• Support internal audits and preparation of HR reports such as monthly Headcount, turnover, annual compliance with Vets 4212, EEO-1 and AAP reports.

HR Projects and Initiatives:

• Participate in HR systems upgrades or projects, ensuring alignment with business needs.

• Creating, implementing, and evaluating all human resource department policies, procedures, and structures.

• Assist in the recruitment process, including updating job descriptions, posting job openings, screening resumes, and coordinating interviews, and interviewing candidates.

• Help develop and maintain US Orientation for new hires.

MINIMUM QUALIFICATIONS:

• 2 years previous experience in Payroll and Human Resources. (Workday Payroll Preferred)

• Ability to manage sensitive and confidential information with discretion.

• Solid problem-solving and team management abilities.

• Strong data management and analytical thinking skills

EDUCATION REQUREMENTS

• Bachelor’s degree in human resource management or business administration with a specialization in human resource

DuBois provides equal employment opportunities to all empl