Academic Program Spec I - Admissions

Classification Title:

Academic Program Spec I - Admissions

Classification Minimum Requirements:

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

Job Description:

As an Academic Program Specialist I, this individual will engage with partners across the university to highlight the benefits of pharmacy as a career, as well as become the point person that promotes our pipeline programs and Pharm.D. program at UF events. This individual will also assist with academic advisement for pre-health professional students seeking admission to the College of Pharmacy. This position will manage, track and help the Pharmacy Early Assurance Program (PEAP) grow oversees the strategic development, implementation, assessment, and continuous improvement of programs designed to recruit, engage, and retain future Pharm.D. students.

Other responsibilities involve assisting with the recruitment of students, teaching an orientation seminar to UF freshmen, maintaining accurate records for reports and interaction with computer systems established by the University to track and advise students. This position exercises considerable independent judgment in program administration, student advising, recruitment planning, and enrollment management initiatives while serving as a key contributor to the College's student recruitment and engagement strategy.

This position also serves as the Admissions program coordinator for the Gator Pharmacy Exploration Camp (GPEC), overseeing planning, assist with application review, and on-site execution in collaboration with the College of Pharmacy Community Engagement office.

STUDENT ADVISING 

·Support UF pre-pharmacy and Pharmacy Early Assurance Programs (PEAP) students by advising on prerequisite and general education requirements, college admissions, and alternative career paths using Degree Audit, University Tracking, and Salesforce for tracking. Develop advising resources, educational materials, and programming that support student success and informed academic decision-making.

·Assist with and facilitate the First Year Florida seminar courses for freshmen at the University of Florida.

·Represent the College of Pharmacy at UF's Preview program and other advisement-related events, including the Undergraduate Advising Council. Serve as a liaison to UF's Academic Advising Center, providing information on educational and career options in Pharmacy to incoming students.

·Advise prospective students regarding program options, admission requirements, pre-professional course requirements, and deadlines. Evaluate transcripts for equivalences of required courses, grades, withdrawals, and grades less than C. Advise on the prospective student’s academic pathway to ensure success and completion of the required pre-professional courses.  These activities are accomplished via email, telephone, walk-in visits, electronic meetings and personal advising appointments.

·Track and advise students in the 3+4 program to ensure they follow procedures for graduating from their undergraduate program after the first year of pharmacy school.

PROGRAM PLANNING AND ADMINISTRATION 

·Develop and nurture relationships with faculty members and academic advisors at the University of Florida to promote collaboration and support for our Pharm.D. program.

Pharmacy Early Assurance Programs (PEAP) Coordinator:

·Advertise the program, evaluate applications, assist with educational sessions, track student attendance and academic progress, track pharmacy student ambassador involvement.  Attend individual student and group meetings.  Assist with workshops.

·Keep accurate records of students’ progress and create reports for the PEAP program and track information in Salesforce. 

·Assist in identifying prospective options to grow the Early Assurance Programs. Travel to newly started PEAP partner schools to maintain relationships and train them to advise the PEAP students at their institutions. 

·Aid in the development of Early Assurance programs that feed into our Pharm.D. program while increasing the number of students in our Early Assurance and Pre-Pharmacy programs.

·Seek out and cultivate partnerships with university departments and organizations to boost our program's visibility and reputation.

·Coordinate visits with prospective UF students, high school field trips to campus, visiting Pre-Pharmacy student organizations, coordinate skills lab experiences for prospective UF students.

Gator Pharmacy Exploration Camp (GPEC) Coordinator:

·Serve as the primary Admissions team coordinator for the Gator Pharmacy Exploration Camp (GPEC), a pre-pharmacy pipeline and outreach program for prospective students.

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