University of Colorado Anschutz

Department: Radiology

Job Title: QGenda Systems Administrator & Physician Scheduling

Position #: 00781003   – Requisition #:40786

Job Summary:

The Department of Radiology at the University of Colorado School of Medicine seeks a highly organized, analytical, and customer-focused professional to serve as the QGenda Systems Administrator & Physician Scheduling supporting high level business operations. This position serves as the departmental expert for the QGenda scheduling platform and is the primary owner of physician and Advanced Practice Provider (APP) scheduling across multiple radiology sections and clinical locations. 

Working in partnership with physician section chiefs and departmental leadership, the incumbent is responsible for developing, maintaining, and publishing physician and APP schedules three months in advance to ensure appropriate clinical coverage and efficient operations. While physician leaders provide clinical guidance and final approval, this position is responsible for coordinating, building, and maintaining accurate schedules that align with departmental priorities, staffing requirements, and scheduling policies.

In addition to scheduling operations, this position develops standardized scheduling processes, produces operational reports, identifies opportunities for improvement, and recommends workflow and policy enhancements that promote consistency, efficiency, and equitable workload distribution across the department. Radiology administrators and leadership will evaluate the data provided as key reference points for maximizing business operations.

Key Responsibilities:

QGenda Administration 30%

• Serve as the primary administrator for the department's QGenda scheduling platform.

• Configure and maintain provider profiles, shift templates, scheduling rules, rotations, holidays, leave categories, and call schedules.

• Maintain system security, user permissions, and data integrity.

• Provide end-user support and troubleshoot scheduling and system issues.

• Coordinate testing and implementation of system upgrades and new functionality.

• Develop and maintain standard operating procedures, training materials, and system documentation.

• Train faculty, administrators, and departmental staff on QGenda functionality and scheduling workflows.

Physician & APP Scheduling 40%

• Serve as the primary owner responsible for creating, maintaining, and publishing physician and APP schedules for assigned radiology sections.

• Develop schedules three months in advance while ensuring appropriate weekday, evening, weekend, holiday, and call coverage.

• Collaborate with physician section chiefs to gather staffing requirements, vacation requests, and clinical coverage needs while maintaining primary responsibility for schedule development.

• Resolve scheduling conflicts and recommend solutions that support departmental operations and equitable workload distribution.

• Monitor schedule changes, provider availa