Administrative Assistant

Administrative Assistant

Job Category: Service Contract Act

Time Type: Full time

Minimum Clearance Required to Start: None

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Local

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CACI is seeking an Administrative Assistant to join our team supporting the U.S. Department of Homeland Security (DHS) Headquarters, Chief Technology Officer Directorate (CTOD), Artificial Intelligence and Emerging Technology (AI/ET) initiative. This team works with a federal workforce staff with technical expertise for the smooth functioning of high-visibility, department-wide AI initiatives. The successful candidate will have federal government business analyst work experience. The ideal candidate will have Agile framework Business Analyst experience in an IT environment and a demonstrated passion for AI.

This is a remote work eligible position.

Duties and Responsibilities:

The Administrative Assistant applies professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel (when necessary)
• Making travel arrangements including flight and hotel bookings (when necessary)
• Maximizing federal principals time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Provide administrative and logistical support for meetings, working sessions, and other engagements
• Research suitable venues, deconflict dates with attendees, and provide read-ahead information as necessary
• Perform routing, collection and formatting of slide decks, presentations and briefings, organization and review of read-ahead packages and support materials
• Maintain an administrative records system and support records management and records retention policies

Additional responsibilities may include, but are not limited to:

• Draft notifications and announcements, note taking, day-of logistics, and development of summaries.
• Assist with developing informational products for internal and external stakeholders in the form of fact sheets, reports, and memos
• Bring a collaborative, team-centric attitude and enthusiasm that encourages outreach and partnership

You’ll Bring These Qualifications:

• Ability to obtain a Department of Homeland Security (DHS) Entry On Duty (EOD) - Active EOD preferred
• Ability to obtain a Department of Defense (DoD) Security Clearance
• BA/BS and 3 years’ experience in a related field, or equivalent (equivalency includes an AA + 5 years applicable experience or a MA)
• Excellent written and verbal communications skills
• Excellent interpersonal skills and able to relate effectively with program employees, government/client representatives, and internal organizational functional representatives
• Advanced MS Office Suite proficiency (Outlook, Teams, Word, Excel, PowerPoint)
• Ability to work independently to meet standards and expectations when given initial guidance/direction and with minimal oversight

These Qualifications Would Be Nice to Have:

• Previous experience as an administrative assistant or staff support assistant
• Previous experience working with a federal government agency
• A passion for Artificial Intelligence

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What You Can Expect:

 

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.

 

An environment of trust.

CACI takes pride in fostering a diverse and accessible culture where every individual feels supported to chart their own path. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

 

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.