Executive Secretary

                    

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

                        

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

                                    

Job Title

Executive Secretary

                        

Location

Medina

                    

Facility

Medina Hospital

                     

Department

Nursing Administration-Medina Hospital

                      

Job Code

B23000

                     

Shift

Days

                       

Schedule

7:30am-4:00pm

                       

Job Summary

                         

Job Details

Join Cleveland Clinic Medina Hospital and experience world-class healthcare at its best. As a proud recipient of the Vizient, Inc.'s Bernard A. Birnbaum, MD, Quality Leadership Award, Medina Hospital is known for its excellence in delivering safe, patient-centered care that is timely, effective, efficient, and equitable. Medina Hospital has also been recognized for its commitment to creating a positive environment that empowers and engages staff by the American Nurses Credentialing Center. Here, you can build a rewarding, lifelong career while receiving endless support and encouragement.  

The Executive Teams at Cleveland Clinic perform a wide range of responsibilities that ensure caregivers can continue delivering the exceptional care patients expect. As their secretary, you play a vital role in supporting their ability to work efficiently, effectively, and accurately. In this role, you will assist in preparing for the Magnet designation by pulling reports and gathering required data, and you will help coordinate travel and logistics for Magnet appraisers. You will provide administrative support for executive-level managers, coordinate diverse activities, interact with multiple organizational units, utilize conflict-resolution skills, and manage highly confidential and organizationally sensitive information. Your role extends far beyond scheduling meetings or answering calls; your work has a direct and meaningful impact on the lives of patients and their families every day.

A caregiver in this role works days from 7:30 a.m. – 4:00 p.m.

A caregiver who excels in this role will:  

• Provide administrative support for executive level managers.  

• Coordinate diverse activities, interact with various organizational units, utilize conflict resolution and handle highly confidential and organizationally sensitive matters.  

• Receive and screen visitors.  

• Answer telephone calls.  

• Prepare and supervise the preparation of correspondence, forms, reports and written communications.  

• Schedule and coordinate meetings, conferences, special events, appointments and travel arrangements.  

• Maintain assigned calendars.  

• Originate, process and edit personnel, financial or operational reports and documents. 

Minimum qualifications for the ideal future caregiver include:  

• High School Diploma or GED 

• Five years of experience in a medical, commercial or industrial environment, including coordinating diverse activities, interacting with various organizational units, resolving conflicts and handling highly confidential and organizationally sensitive matters 

Preferred qualifications for the ideal future caregiver include:  

• Four years of college and/or Business School 

• Specialized training in desktop office software

• Proficient with Excel and Microsoft Word, Adobe and Microsoft Teams

• Typing proficiency of 65 WPM

• Secretarial experience for a leader, executive or in health care

• Skilled in Pivot tables and formulas

Physical Requirements:

• A high degree of dexterity to produce materials on a PC, normal or corrected vision, extensive sitting for prolong periods of time, ability to clearly communicate verbally by phone and in person.

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

                       

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to