Office Administrative Assistant DBA

Overview:   UES is a privately held, rapidly growing engineering and consulting firm with nearly six decades of experience in geotechnical engineering, construction materials testing, building code compliance, threshold inspections and environmental consulting. With more than 3,800 professionals across 80+ branches in high growth markets in the U.S., UES consults on projects of all sizes for public and private clients in industries ranging from transportation and healthcare to commercial, residential, and education.
Experienced and proven, UES is considered a pioneer of the industry and stands at the forefront of emerging technology and best practices. Our work includes public and private clients, as well as public-private partnerships, and consists of projects ranging from transportation and infrastructure to aviation and aerospace. Our engineers, geologists, certified inspectors, scientists, and drillers offer an unwavering commitment to excellence, approaching each project with the knowledge that precision, professionalism, and creative solutions are what drive success and cultivate enduring client relationships. As UES continues to grow, it’s critical that we have a defined set of values that guide us like a north star. These values need to demonstrate who we are as a company and what we believe. STRIVE stands for Safety, Teamwork, Responsiveness, Integrity, Value, and Excellence. 
Joining Universal Engineering Sciences (UES) offers you the opportunity to excel at the fastest growing Architecture, Engineering, and Construction (AEC) firm in the country. Experienced and proven, UES is considered a pioneer of the industry and stands at the forefront of emerging technology and best practices. We are a family of companies with revenue of $500M, quickly rising through organic and acquisition growth. We are made up of 6 regions that include nearly 26 companies within those regions: Florida, West, Texas, Mid-Atlantic, Southeast, and Midwest. UES is a family of almost 3,800 team members who operate in 87 locations in 20 states. Our values guide the way we work, make decisions, and treat others, specifically our team members, customers, and the communities where we serve. We STRIVE for safety, teamwork, responsiveness, integrity, value, and excellence.  At UES, you will collaborate with a team that places value in our collective vision, culture of community, and unwavering commitment to excellence. While being encouraged to promote innovative and creative ideas, you will be provided the support to bring those ideas to fruition. As our company continues to grow at a rapid pace, so do the opportunities for our current and future team members to learn and mentor for continued professional and personal development. Additionally, you can count on excellent benefits, a comprehensive PTO plan, uncapped career growth, and the best people in the industry.  You can learn more about our career opportunities here: https://teamues.com/careers    UES has an opening for an Office Administrative Assistant in our Dan Brown and Associates office located in Knoxville, TN. UES is a nationwide leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope. The Ideal CandidateEnergetic – Passion and high energy for delivering results in a fast paced and high growth environment; autonomous, strong self-starter with a sense of urgency.Resourceful – Enjoys challenging projects, taking initiative to solve problems, and executing on deliverables.Creative – Able to tell an engaging story with an expertise in technical writing and the ability to incorporate case studies and state-of-the-art graphics.Team Player – Enjoys being on a team. Works well with others and brings a positive attitude.Adaptable – Able to work on multiple projects simultaneously and remain flexible as business priorities change.  If this sounds like you, we invite you to keep reading and apply! 

Essential Duties and Responsibilities

• Oversees office operations and ensures office activities comply with policies and procedures.
• Develops and maintains spreadsheets and databases. Initiates processes and maintains records and invoices.
• Daily interface with Accounting/Project software including Accounts Payable and Accounts Receivable functions.
• Keeps manager informed of account status, authorizes expenditures, and identifies cost effective alternatives.
• Conduct collection calls with Clients and track Client’s aging accounts.
• Review Client agreements and order Certificate of Insurance documents as required.
• Track, apply and renew Engineering licenses in various states for Company as well as individuals.
• Coordinate software licenses and renew appropriately.
• Assist employees with managing their software. Assist in keeping DOT accoun