Temporary Administrative Program Coordinator - Facilities Services - Facilities Operations and Maintenance - (UTEMPS)

Job Posting Title:

Temporary Administrative Program Coordinator - Facilities Services - Facilities Operations and Maintenance - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Sep 30, 2024

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this temporary assignment is September 30, 2024.

Purpose

 To support the development and implementation of a comprehensive preventative maintenance program for all facilities at The University of Texas at Austin. This program will include regular inspections, maintenance, and repair of equipment and facilities to ensure maximum efficiency and longevity.

Responsibilities

• Working in a Work Order Management System to keep operations running.

• Assisting staff as they plan and test new work order management system.

Required Qualifications

Bachelor's Degree - field related to work to be performed. Three (3) years, coordinating/administrating a program. Strong computer skills. Working knowledge of MS Office, Word, Excel, Outlook, and PowerPoint. Have knowledge of Computerized Maintenance Management System. Ability to work as a strong team member with excellent customer-oriented communication skills. Previous administrative experience.

Preferred Qualifications

Four years experience in providing field and technical support, construction-related experience providing working knowledge of Mechanical, Electrical, Plumbing, and interrelated building systems. Five years or more of experience coordinating or administering procurement, and budget programs for a small organization. Bachelor's degree in Finance or related field. Experience with UT systems, programs, and software such as FAMIS, DEFINE, WORKQS, WORQSpace, and Tableau. Experience in general building maintenance, operations, procurement, contracts, building systems, and construction processes.

Hourly Rate

$24.00

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation, Lifting, pushing, or pulling, Standing

Work Shift

• Hours per week - 40

• Work hours are from 7:30 a.m. - 3:30 p.m.

• Possible occasional work from home after the training period. Hours can be adjusted based on team needs after the training period.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this po