Supports the Executive Director of Administration in financial functions for campus and provides procurement compliance function for campus. Maintains tracking of operating budget designated for specific purposes, annual budget input, and maintains grant information.. Serves as Finance Grant Designee for campus.

Major Responsibilities:  

• Maintain the tracking spreadsheets of operating budget designated for specific purposes.

• Ensure proper classification of transactions and working with department on adjustments.

• Ensure year end cutoff deadlines are met appropriately by departments.

• Prepare labor redistribution worksheets, as needed, incoordination with local HR department.

• Maintain gift funds by tracking appropriate expenses, billing the foundation, and process checks from the Foundation.

• Prepare the Revolving Fund Account's reconciliation monthly.

• Prepare quarterly spreadsheet report on all Club accounts and distribute.

• Coordinate appeal committee meetings, including performing research of student appeals and follow up with response letters and implementation of appeal committee decisions.

• Assist in researching questions from outside departments, specifically regarding budgets.

• Assist in updating, maintaining and tracking employee security roles for finance and purchasing systems.

• Serve as back up for Compliance for non-grant related purchasing, travel expense compliance, and preparing daily bank deposit.

• Train project directors / leads on how to read the budget in finance system.

• Assist project director and development staff with budget and budget justification development for new proposals.

• Provide guidance on financial grant managements

• Assist the project direct with what-if budget scenarios

• Provide assistance with audit and site visit reviews

• Review monthly manage report for balances, questionable transactions, and grant end dates.

• Monitor grant budgets and spending, including notifying Project Director(s) of any issues.

• Assist Project Director with grant and College policy compliance.

• Send programmatic report reminders and ensure dual review signatures are obtained.

• Review grant award contracts for accuracy and ensure the contracts are entered into the College’s Contract Management System (CMS).

The above list of duties should not be contrasted as an exhaustive list. Other duties logically associated with the position may be assigned. This is an on-premise job in Evansville, IN.

Hiring Range:

• $42,000 - $48,000 annually based on experience

Work Hours:  

• Typical business work hours, may be adjusted during peak times.

Benefits:

Full-time, benefits eligible position with no enrollment waiting period. Exceptional benefit offerings, including:

• Medical insurance, dental insurance, vision insurance, life insurance, spouse/child life insurance, long-term disability, short-term disability.

• Retirement Plan with 10% Employer contribution, no match necessary, with no waiting period.

• Paid time off: vacation, sick time, holidays, winter break between December 25th and January 1st, and more. Up to 47 paid days off per year.

• Free Ivy Tech tuition for employee, spouse and dependents.

• For those pursuing higher degrees, Tuition Reimbursement at other institutions.

• Opportunities for Professional Development.

• Discounts for rental cars, hotels, and electronic and mobile devices.

• Eligible employer under the DOL Public Service loan forgiveness program.

For more information on Ivy Tech Benefits visit https://careers.ivytech.edu/benefits

Minimum Qualifications:

• Bachelor's degree in Accounting or related field.

• 5+ years related experience.

• Sensitivity to and understanding of the diverse academic, socio-economic, cultural, and ethnic background of employees and customers.

• This is an in-person position at our campus in Evansville, IN. Remote work is not available.

Preferred Qualifications:

• Previous experience with higher education institution or not-for-profit organization..

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital statu