25-26 Yale ES: Clerk, Department - 205

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Job Title: School Clerk

Reports To: Office Manager / Principal

Position Summary:
The School Clerk provides essential clerical and administrative support to ensure smooth daily operations in the school office. This position plays a key role in welcoming and assisting students, families, and staff, maintaining accurate student records, attendance, and schedules. Bilingual skills (English/Spanish) are highly preferred to better serve and communicate with our diverse school community.

Key Responsibilities:

• Greet and assist students, parents, and visitors in a professional, friendly, and culturally responsive manner.

• Communicate effectively with families, providing clear information and support; bilingual communication (English/Spanish) is preferred.

• Process student enrollment, withdrawals, and record updates in compliance with district and state requirements.

• Maintain accurate attendance records; monitor and follow up on student absences in collaboration with teachers and administrators.

• Support the creation and maintenance of student schedules and classroom assignments.

• Answer phone calls, route messages, and provide information regarding school programs and procedures.

• Assist with preparing letters, reports, and correspondence.

• Collaborate with staff to coordinate meetings, parent conferences, and school events.

• Uphold confidentiality and adhere to district policies and procedures at all times.

Qualifications:

• High school diploma or equivalent required; associate degree preferred.

• Bilingual proficiency in English and Spanish preferred.

• Previous experience in a school office or administrative setting preferred.

• Strong organizational, communication, and customer service skills.

• Proficient in Microsoft Office Suite and student information systems (e.g., PowerSchool, Aeries).

• Ability to work effectively with diverse families and maintain a welcoming environment.

Work Environment:

• Fast-paced office setting within an elementary, middle, or high school environment.

• Frequent interaction with students, families, and staff members.