UN Women: Operations Analyst, New York, USA, P2 FTA

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Executive Office supports the ELT in providing vision, establishing priorities, fostering coherence amongst the senior management team, leading advocacy, ensuring overall management, oversight and accountability.

Under the guidance and direct supervision of the Deputy Chief of Staff, the Operations Analyst undertakes oversight responsibilities for all aspects of the operations of the Executive Office and units under it; this includes strategic financial and human resources management, efficient procurement and logistical services, security management, and common services consistent with UN Women rules and regulations. The Operations Analyst additionally serves as a key advisor to the senior management of the Executive Office on matters of organizational integrity with the aim of ensuring (i) compliance with UN Women policies and regulations, (ii) effective systems to support program delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized. 

The Operations Analyst leads and guides the Executive Office Operations Team and fosters collaboration within the team. The Operations Analyst provides clear guidance to staff who perform adjunct operations functions, ensuring that such staff are knowledgeable of rules and procedures governing finances, procurement, and personnel.

Key Functions and Accountabilities:

Coordinate the operations in the Executive Office, Deputy Executive Offices, Legal section, Ethics Office and Executive Board in accordance with UN Women rules and regulations and, policies and strategies.

• Provide professional expertise and technical support to all units on operational issues and financial management issues. 
• Draft the annual work plan for the Operations Team and oversee its implementation and monitoring. 
• Oversee budget and financial management activities, including budget set-up in Quantum.
• Guide and implement business process mapping and the establishment of internal standard operating procedures in all areas of the Operations Team’s functions; 
• Implement corporate, budget, financial, procurement, and HR policies and systems and identify training for staff on these issues; 
• Oversee all operations activities, including finance, human resources, procurement, transport, IT, security, and administration and ensure they follow UN Women rules, regulations, policies, and procedures; 
• Supervise operations personnel: Finalize performance plans and evaluation standards; conduct performance assessments, provide feedback and coaching. 
• Review and take corrective action as appropriate on audit findings. 
• Provide technical guidance on routine delivery and maintain the internal expenditures control system.

Coordinate the planning, expenditure tracking, and auditing of financial resources in accordance with UN Women rules and regulations and policies and strategies. 

• Provide professional expertise and technical support to the management of office and financial resources; 
• Exercise proper financial controls; 
• In consultation with the relevant internal and external parties, provide inputs to standard operational guidelines, checklists, and templates for the Executive Office and related units.
• Provide technical inputs to risk assessment reviews for the offices, identifying risk areas and providing recommendations and action plans for addressing issues raised.
• Manage the Corporate credit cards and ensure all transactions are in alignment with the Credit card policy. 

Oversee procurement processes  

• Manage the provision of goods and services for the Executive Office, Deputy Executive Offices, Legal section, and Executive Board following established corporate procedures regarding sub-contract review and awarding of contracts, evaluate for cost-effectiveness, and manage the negotiations in connection with eventual agreements. 
• Provide professional recommendations for the preparation of procurement plans; 

Coordinate administrative and human resource management support.

• Coordinate logistical and administrative arrangements for meetings, workshops, events, and missions.
• Coordinate and support oversight of human resource management, including post-establishment, extension, reclassification, and