Administrative Aide

Title: Administrative Aide
Division Name: Academic Affairs
Department: Dean of Business

Job Summary

This position performs duties related to the operational needs of the College Dean's Office.

Additional Information

University Benefit Highlights:

- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time

Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: https://hr.illinoisstate.edu/benefits/

Salary Rate / Pay Rate

$26.00 - $28.00 per hour

Required Qualifications

1. High school graduation or equivalent
2. Any one or any combination totaling five years (60 months) from the following categories:
(a) College course work in business, finance, accounting, or a related field:
- 60 semester hours or an Associate's degree equals one year (12 months)
- 90 semester hours equals two years (24 months)
- 120 semester hours or a Bachelor's degree equals three years (36 months)
- Master's degree or higher equals four years (48 months)
(b) Progressively more responsible general or specialized office experience which included aspects of supervising staff or job function, organizing, and performing duties that lead to knowledge of generally accepted office principles

Preferred Qualifications

1. Expertise using Excel, in particular pivot tables and related formulas.
2. Knowledge of social media platforms and the ability to create and edit postings.
3. Knowledge of Campus Solutions, Cognos, Colleague, Canvas, FormStack, MSFT Office Suite, and Qualtrics.
4. Budgeting skills.
5. Expertise in setting up events, working with caterers, vendors, and campus facilities.
6. Expertise in writing and editing copy.

Work Hours

Monday - Friday; 8:00 a.m. - 4:30 p.m.
NOTE: Remote work is not available for this position

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
1. Remain at a workstation for extended periods.
2. Effectively communicate on a daily basis.

Proposed Starting Date

June/July 2026

Required Applicant Documents

Resume
Reference List (minimum 3 names)

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Transcripts - See Special Instructions section for additional options
Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

If you are using college or university coursework to qualify for this position, then transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.

To be eligible for Vete