Campaign Photographer/Videographer

Texas Health Action (THA) is a community-informed non-profit organization dedicated to providing access to culturally affirming, quality health services in a safe and supportive environment, with expertise in serving LGBTQIA+ people and those impacted by HIV. Kind Clinic proudly serves Texas with four vibrant locations: two in Austin, one in San Antonio, and another in Dallas plus virtual care services available to all residents across Texas. Bolstered by Waterloo Counseling Center and a passionate team of over 250 dedicated employees and volunteers, THA is at the forefront of promoting healthcare equity and accessibility throughout the state. Read more about THA here: http://texashealthaction.org.

Texas Health Action (THA) invites qualified vendors to submit proposals to meet Kind Clinic’s photo and video production needs for the September 2025 – September 2026. The purpose of this RFP is to solicit competitive bids to ensure all needs are executed with the best value. Please see the full list of photo and video production needs here.

Campaign Photographer/Videographer

Kind Clinic seeks experienced Photographer/Videographers to capture high-quality photo and video assets for Kind Clinic's quarterly PrEP acquisition campaigns. Each quarterly campaign will have its own focus and branded theme, decided in advance. The ideal vendor would be on retainer for multiple quarters, starting immediately. Individual photographer/videographers and/or production teams are welcome to apply.

• Brand Photography | Quickview 

• Sample Ad Content  

Scope of Work (per Quarter) 

• Deliverables: 30 – 50 total assets of mostly photos with some video content. Vendor should deliver raw photos and videos, as well as color-corrected photography. Video content may require in-video audio or voiceover.  

• File Formats: 
• Final Photography: Jpeg and PNG 
• Raw Photography: RAW (.CR2/3, .NEF, .ARW, .
• Raw Video: Apple ProRes 422 HQ (or equivalent high-bitrate, edit ready format) 
• Style & Tone: Each quarterly campaign will differ slightly, but the common thread is imagery of LGBTQIA+ lifestyle to promote sexual-health services. Some campaigns will require a NSFW-lite (suggestive, risqué) aesthetic where others may focus on a documentary-style approach.   

• Locations: Will depend on the quarterly campaign, likely a THA provided studio, rented PeerSpace, or public location. Majority Austin-based, but vendor may be required to travel within Texas.  

• Talent & Coordination: Kind Clinic’s Creative Team will provide input and direction on casting and work collaboratively with vendors suggestions of authentic models from local LGBTQIA+ community. Kind Clinic will provide budget for wardrobe, props, etc. 

Timeline & Turnaround 

• Shoots: Quarterly

• First Proofs: 6 weeks from publish date

• Final Delivery: 1 month from publish date 

• Revisions: 1 round of revisions for color correction on photos.  

Usage & Rights 

Final assets will be used in organic and paid social, paid and out-of home advertising, print, digital and more. Unlimited digital and print usage in perpetuity. Campaign Photographer/Videographer must sign NDA if applicable. Talent casted in photo/video shoots must sign image release form and NDA if applicable.

Requirements

Vendors can apply by submitting a proposal for the Campaign Photographer/Videographer position, including:

• Information about their experience and ability to meet the requirements
• References to relevant work that demonstrate their style and quality
• Ide