Executive Assistant

About Omidyar Network (ON):

Omidyar Network is a philanthropic organization whose mission is to bend the arc of the digital revolution toward shared power, prosperity, and possibility. Digital technology is a powerful and ubiquitous force, that, harnessed wisely, makes wondrous things happen. We believe in working together to guide tech's trajectory intentionally. Our vision is for our shared humanity to steer our digital future.

So far, we have committed more than $1.94 billion to initiatives that share our vision. We engage, partner, and fund some of the world's brightest thinkers and innovators to guide our digital future toward the greatest good for the greatest number of people.

About the Administrative team:

The Administrative (Admin) Team serves as a strategic partner and support to our senior leaders, while leading our day-to-day ​​office operations​​ and culture.

About the Role: 

Your primary role will be to serve as a trusted partner to members of our executive team, including our Chief Operating Officer (COO) and our Senior Vice President, Programs and Policy.  You will anticipate their needs, protect their time, support strategic initiatives and/or special projects. 

In addition, you will lead our DC office operations and play an active role in shaping our culture, working in-person Monday – Friday in our downtown office location. This will include ownership of our visitor management processes, vendor and building partnership​s, and supporting​ ​facilities operations. You will cultivate office culture and manage the planning and execution of both onsite and offsite gatherings/events. 

This role will require excellent strategic thinking, organization, communications and project management skills, coupled with a high-level of sound judgment and professionalism.  

How You’ll Contribute to our Impact: 

Executive Support, Partnership & Special Projects (40%) - Provide world class support to 1-2 senior leaders (including our COO & SVP, Strategic Partnerships and SVP, Programs and Policy), anticipating needs, protecting their time, and supporting with key strategic initiatives. This includes: 

• Support on key strategic initiatives and special projects (e.g., managing the logistics and planning for a team offsite) 

• ​​Strengthen executive prioritization by tracking tasks and follow up​ 

• Serve as a gatekeeper supporting high-profile key relationships and communications with internal and external partners 

• Coordinate complex calendars and inboxes, across multiple parties and time zones, proactively integrating priorities of senior leaders 

• Ensure leaders are well prepared for meetings and travel (e.g., research, logistics, travel arrangements, visa information, etc.) 

• Provide backup coverage for the Executive Assistant that supports ON’s CEO and President 

Team Engagement & Events (30%) – ​Initiate and plan​ team-wide events, lunches and connection opportunities. Play a strategic role for cross-team connection and culture-building, including support for offsites and events.​ Support with onboarding of new team members.​​ 

Office Management (30%)  - ​Lead ON’s DC Office​ operations, ensuring that our space and norms align with our values and strategy. Propose and implement improvements to our office space, systems and processes.​​​ 

• ​​Visitor Management – ​Manage​ office visitor processes and norms. Acts ​​as the first​​​ ​point of contact to prov