By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

Job Description

About the role:

At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.

Join Takeda as an Executive Administrative Assistant where you will perform administrative duties and office support activities for a team. As part of the Gastrointestinal and Inflammation Therapeutic Area Unit (GI² TAU) Operations team, you will report to the Director and work with the GI² TAU organization.

How you will contribute:

• Schedule meetings and manages calendaring activities for senior leadership and GI² TAU forums as directed by TAU function heads.

• Ability to respond appropriately and efficiently to resolve urgent or critical matters involving senior leadership.

• Plan in-person meetings, dinners, and events for groups ranging from 3 to 130 individuals with minimal direction from function heads/leadership.

• Use appropriate systems and tools for required work projects such as collecting, inputting, collating, and distributing information, including Microsoft Outlook, Word, Excel, PowerPoint, Teams, etc; maintain appropriate electronic or hard copy files as needed.

• Coordinate documents and correspondence, including emails, presentations, reports, draft documents, memos, etc. Use appropriate corresponding systems to facilitate review of documents, such as Teams, Please Review, SharePoint, etc.

• Team with others to review and proofread various documents for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics adhere to corporate and organization guidelines and standards.

• Arrange or set-up A/V for hybrid, remote, or in-person meetings and trouble-shoot basic A/V technology issues for conference calls and related IT equipment, interface with IT and conference services for advanced matters.

• Arrange travel for leadership and senior team members; complete expense reports in a timely manner.

• Interface and communicate with internal and external professionals; develop a network within the department and broader organization to direct individuals to the appropriate resources and departments.

• Enter requests for payments into accounting system based on documentation provided by supervisor, team members; assist with response to inquiries from accounts payable and payees.

Minimum Requirements/Qualifications:

• Bachelor’s degree + 2 years of relevant experience minimum preferred; High school diploma/GED required + 5 years minimum relevant work experience acceptable.

• Comprehensive understanding of Microsoft Outlook and Word, and basic understanding of Excel, PowerPoint required. SharePoint experience preferred.

• Ability to manage stress effectively.

• Excellent verbal and written communication skills.

• Highly organized and has demonstrated ability to prioritize appropriately.

• Positive, customer service-oriented and team-oriented mindset.

• Agility with learning new IT systems is a plus.

• Ability and willingness to travel between Cambridge Takeda-campus buildings for work-related duties when needed.

• Use good judgement to triage issues and/or answer questions appropriately, accurately, and efficiently via appropriate communication channels (phone, Teams, or