OPS Adm. & Mgmt. Costs Specialist - 31902115

Requisition No: 838408 

Agency: Division of Emergency Management

Working Title: OPS Adm. & Mgmt. Costs Specialist - 31902115

 Pay Plan: Temp

Position Number: 31902115 

Salary:  $32.00/hour 

Posting Closing Date: 10/14/2024 

Total Compensation Estimator Tool

Admin & Management Cost Specialist - OPS

 Bureau of Recovery

State of Florida Division of Emergency Management

This position is located in Tallahassee, Florida

 

The Florida Division of Emergency Management plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. The Division of Emergency Management (FDEM or Division) is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

 

The Division serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

 

Position Overview and Responsibilities:

This is a professional position located in the Administrative & Management Cost Team of the Bureau of Recovery’s Public Assistance Unit, which is responsible for receiving, tracking, and managing the use of management costs authorized under the Public Assistance (PA) Program. The Administrative & Management Cost Team is also responsible for the development of FDEM’s own PA projects, managing the Validate as You GO (VAYGo) process for the Division, assisting with the F-ROC program, and other related projects as assigned.

 

• Assist in the implementation of recipient reimbursement strategies and administration of FEMA’s Public Assistance Grant Program.
• Assist with the Florida Recovery Obligation Calculation (FROC), to include coordinating internal and external stakeholder requests, managing systems, maintaining records, and managing contracted staff as necessary.
• Assist with the reviews and validations of applicant documentation as it relates to the Florida Recovery Obligation Calculation (F-ROC) program.
• Perform duties in compliance with applicable federal and state laws, rules, and procedures.
• Analyze, prepare, submit, and maintain data for reimbursement requests on behalf of the Division, in accordance with all applicable laws and rules.
• Review program, service, form and report, historical data, and confers with management and users to identify problems and improvements.
• Compile all data in a logical and efficient format. 
• Provide comprehensive analysis of findings on Project-to-Project basis that lends to the completion and accuracy of such project.   
• Consult with federal, state, and local officials on matters applicable to the reimbursement of administrative and management costs.
• Act as liaison between FEMA