Administrative Assistant/Receptionist (2022)

The Administrative Assistant/Receptionist performs assigned clerical duties in an efficient and professional manner. The Administrative Assistant will support the efforts of the CEO, CFO, and Executive Assistant and will require excellent communication and interpersonal skills. The ideal candidate will be capable of working with minimal oversight but willing to follow directions with a “can do” approach and a team‐focused orientation.  

Receptionist

• Greet and screen incoming visitors in a professional and courteous manner, promptly notifies appropriate person of their arrival, and maintains the visitors’ log.
• Ensure visitors follow required facility security compliance and signs in and out of the building.
• Answer incoming phone calls and takes accurate messages, screens, and directs telephone calls in a professional manner. 
• Coordinate all incoming and outgoing mail for the facility, maintaining an incoming check log, scanning all mail, and distributing as appropriate.
• Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.) as necessary.
• Monitor and maintain funds for the postage machine.
• Keep the front desk and reception area professional.
• Maintains main conference room for attendees.
• Confirms various meetings and arrangements as requested.

Administrative Assistant 

• Provide administrative support to the CEO, CFO, and Executive Assistant. 
• Assist others with clerical duties such as scanning, photocopying, faxing, filing, and collating. 
• Monitor and maintain paper supplies for copiers and fax machines. 
• Monitor incoming faxes and distribute as needed.
• Perform other duties as assigned by the Executive Assistant, CFO, or CEO.

Education

• High School Diploma or GED required. Associate's Degree preferred

Experience

• One year of administrative experience and one year of IT experience

License, Cert or Registration

• Valid Driver’s License

Special knowledge, skills, & abilities

• Effective verbal, written and interpersonal communication skills required 
• High level of proficiency with Microsoft Office required (Word, Excel, Outlook) 
• High level of detail-orientation, effective time management, and organizational skills necessary
• Must be flexible and able to adapt to different work tasks
• Professional personal presentation
• Requires effective relationship management skills with co-workers in a team environment and with customers and suppliers
• Requires effective time management skills, personal conduct, and change management abilities

SKT, Inc. is an AA/EEO/Veteran/Disabled employer. For a general description of benefits, please visit: https://www.sktcorp.com/career-center/