Administrative Assistant, Executive

What part will you play? If you’re looking for a place where you can make a meaningful difference, you’ve found it.

The work we do at Markel gives people the confidence to move forward and seize opportunities, and you’ll find your fit amongst our global community of optimists and problem-solvers. We’re always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs. Join us and play your part in something special! Provides administrative support to senior leadership and members of the Central Region Leadership Team. Exercises sound judgment in a variety of situations. Able to work under pressure to handle a wide variety of activities and confidential matters with discretion. Comfortable working in fast-paced and demanding settings with the ability to maintain a realistic balance among multiple priorities. Possesses creative and flexible problem-solving skills, and the ability to work independently while maintaining initiatives of senior leadership.

Job Description:

• Partner with assigned executive(s) and/or members of the Central Region's Leadership Team maintaining frequent contact with public and private agencies, and internal and external clients.

• Has responsibility for the smooth functioning of meetings and correspondences involving assigned executive(s) and/or members of the Central Region's Leadership Team.

• Manages deliverables to assigned executive(s) and/or members of the Central Region's Leadership Team and provide any necessary reporting.

• Creates and edits presentations, documents and reports for assigned executive(s) and/or the members of the Central Region's Leadership Team as required.

• Serves as first person visitors and callers speak to when contacting assigned executive(s); demonstrate poise and exceptional interpersonal skill.

• Coordinates travel arrangements for assigned executives and department, if applicable, including airline, hotel, car rental, driver reservations as requested with 100% accuracy staying within the company travel guidelines. Looks to reduce cost when able.

• Manages expense reporting process for executives and team/department.

• Manages and maintains executive(s) Outlook Calendar to ensure meetings are booked accurately, rescheduled as needed and remind assigned executive(s) of meeting times and meeting locations to maximize the use of assigned executive's time. Acts as gateway to the executive to make sure the only interruptions are necessary and time relevant. Provides assistance to help maximize the executive’s effectiveness and time.

• Plans, organizes and facilitates meetings, special events, activities, catering needs, etc.  Ensures cost effective and proper allocation of resources, materials, and an effective support system to fulfill customer's needs.

• Handles requests for information, conducting research, preparing correspondence, agendas, handouts, expense reports, statistical reports, presentations, arranging conference calls, etc.

• Reviews and edits materials prepared by executive and, when appropriate, recommends/makes revisions or changes in format and content. Maintains confidentiality of any communication/information received into assigned executive(s) office (i.e., electronic, paper, verbal, etc.).

• Stays current and knowledgeable of business operations in order to escalate inquiries to the appropriate representative for resolution. May collaborate with Workplace Resources to ensure department building issues/needs are reported immediately and resolved or partner with HR on issues such as staffing, associate changes, setting up interviews, etc.

• Other duties as assigned by executive(s) and/or member of the Central Region's Leadership Team.

Skills:

• Bachelor’s degree preferred.

• Incumbent should have completed 5+ years in an administrative assistant role.

• Strong skills with Microsoft Office Suite (Excel, Word, PPT).

• Excellent written, verbal and interpersonal communication skills with sensitivity to confidentiality.

• Ability to prioritize work to meet deadlines.

• Able to prioritize multiple tasks with strong time management skills.

• Ability to gather and summarize information for reporting purposes.

• Build and maintain good business relationships with administrative staff and executives across the organizations.

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US Work Authorization

US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future.

Pay information: