Administrative Assistant

Job Description Summary

Perform the role of Administrative Assistant for the Novartis Foundation for Medical-Biological Research in Switzerland.

 

Job Description

Key Responsibilities:

• Stage and manage requests for proposals (3 per year): receive proposals, archive and organize database, make assignments for review, stage review, communicate with the board to prepare review

• Support President of the board for the review, take notes and document review

• Issue meeting minutes

• Communicate with granted recipients of the success of their application

• Ensure timely and compliant payment

• Issue yearly reports: financial, progress report to be communicated to chairman of the Board; ensure administrative process of rotations within the Board

• Ensure payments of Boards members external to Novartis

• Maintain and upgrade website; develop a workflow enabled, fully automated and digital process in alignment with the IT function

• Fully document duties, plan on knowledge preservation and business continuity/ contingency

• Support other minor aspects of Secretary of the Foundation.

Key Requirements:

• University Degree in relevant area required

• Previous administrative experience

• Effective Communication with fluent English both written and spoken

• Knowledge of MS Office, PowerPoint

• Ability to influence key stakeholders

• Knowledge of German would be advantage

This role is for part time of 20 hours a week.

You’ll receive

Monthly pension contribution matching your individual contribution up to 3% of your gross monthly base salary; Risk Life Insurance (full cost covered by Novartis); 5-week holiday per year; (1 week above the Labour Law requirement) ; 4 paid sick days within one calendar year in case of absence due to sickness without a medical sickness report; Cafeteria employee benefit program – choice of benefits from Benefit Plus Cafeteria in the amount of 17,500 CZK per year; Meal vouchers in amount of 105 CZK for each working day (full tax covered by company); Public Transportation allowance; MultiSport Card, Employee Share Purchase Plan. Find out more about Novartis Business Services: https://www.novartis.cz/

Accessibility and accommodation:

Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in any order to receive more detailed information about essential functions of a position, please send an e-mail to inclusion.switzerland@novartis.com and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

 

Skills Desired

Ability To Influence Key Stakeholders, Building Effective Teams, Critical Thinking, Effective Communications, Financial Accounting, Financial And Management Reporting, People Development, Process Optimization, Resource Allocation, Understanding Value Drivers