Administrative Assistant

Description

 

Verland is hiring a Administrative Assistant for our Residential division.

Location:

Moon Twp, PA 15108

Shift available:

Monday - Friday 8am - 4:30pm

Our Mission is that "We believe that every person deserves a safe, enriching, and stable environment in which to thrive with dignity and respect. Our mission is to provide individualized, innovative care and ongoing support for people in our community with complex physical and intellectual challenges.

The Administrative Assistant, plays a crucial role in ensuring the efficient and effective functioning of administrative processes within the organization. This position involves data analysis, process optimization, and administrative support to enhance productivity and decision-making. The ideal candidate should be detail-oriented, analytical, and possess strong organizational skills.  

Administrative Assistant responsibilities:

• Data Entry and Analysis: Collect, compile, and analyze data related to administrative processes, training, compliance, and resource allocation to identify trends and areas for improvement.
• Administrative Support: Provide administrative support to various departments, including scheduling meetings, managing calendars, filing, ordering supplies, planning/supporting events, coordinating workflow, and mail pickup and delivery.
• Policy Compliance: Ensure that administrative activities adhere to organizational policies, procedures, and regulations.
• Compliance Maintenance: Assist in the tracking of Quality Management metrics such as Service Notes, Mealtime Monitoring forms, 6400 inspection sheets, fire drills, and monthly house inspections forms.
• Documentation: Maintain accurate records and documentation related to administrative processes and projects, including updates to house client list and CLA database.
• Stakeholder Communication: Collaborate with different teams and departments to gather information, address issues, and facilitate communication regarding administrative matters.
• Report Generation: Generate and present reports, charts, and graphs to communicate findings and insights to management, supporting informed decision-making 
• Manage all Intranet Content Creation and Posting for Verland CLA.
• Assist and support CLA administrative team and be liaison between the CLA and Verland administrative team.
• Other duties as assigned.

Requirements

• Must have outstanding Data Entry / Data Processing skills.
• Self-starter and must be productive with minimal direction.
• Ability to work in a fast-paced, technical, and cross-functional environment.
• Excellent analytical, problem solving, and organizational skills.
• Able to work with a team and provide excellent customer service and communication.

Minimum Training and Experience:

• High School Diploma or GED, AA degree preferred.
• 2-3 years’ experience in data entry related tasks.
• Recent healthcare insurance industry experience is a plus.
• Must have solid expertise with Microsoft 365 products.
• Electronic Health Record experience.
• Power BI experience.

Exceptional Benefits for exceptional employees include: 

Exceptional health, dental and vision insurance at low cost

• Telemedicine for medical and behavioral health
• Company paid life insurance and short-term disability.
• Generous PTO program
• HSA with employer contribution
• Retirement plan (403b) with employer match
• Tuition reimbursement program
• Wellness program 
• Corporate discounts
• Employee assistance program
• Caring executive leadership

 

Verland ValuesCommitment to Community, Compassionate Care, Dedication to EmployeesTrust through Transparency, Welcoming Diversity
To learn more about our Mission, Vision, and Family Values check out our website www.Verland.org