Accounts Payable Coordinator

Accounts Payable Coordinator - Entry Level

CommonSail Investment Group

Job Summary:

The Accounts Payable Coordinator is responsible for the accurate and timely processing of payments to vendors, maintaining vendor records, reconciling statements, and supporting internal teams in the full-cycle AP processes. This role ensures compliance with company policies, works closely with vendors and internal departments to resolve any payment issues and maintain strong financial controls.

Key Responsibilities:

• Process vendor payments via check, ACH, and wire transfer; ensure accuracy and adherence to deadlines
• Perform weekly check selections and validate supporting documentation and approvals
• Upload and validate payment data using excel CSV files; troubleshoot discrepancies
• Reconcile vendor statements, resolve outstanding balances, and follow up on aged items
• Manage vendor inquiries and maintain effective communication regarding payment status, billing issues, and remittance methods
• Complete monthly vendor billbacks and ensure proper departmental billing
• Verify and update ACH details for secure and accurate vendor payments
• Process and track refunds due to overpayments or incorrect remittances
• Provide invoice processing support in NetSuite, ensuring accurate coding and routing
• Collaborate with internal teams (procurement, property administrators, finance) to support efficient AP operations

Qualifications:

• 2–4+ years of accounts payable experience preferred
• Proficiency in Microsoft Office
• Strong organizational and time-management skills
• Ability to meet deadlines, manage multiple priorities, and resolve discrepancies independently
• High-volume invoice experience (hundreds to thousands per month)
• Background working with multiple entities or departments
• Experience in resolving invoice discrepancies and working with vendors
• Excellent communication and vendor relationship management skills
• Experience efficiently managing a high-volume AP email inbox and ensuring timely communication with all internal and external contacts

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