BO Operations Assistant

Hunton Andrews Kurth LLP, an international law firm, is actively recruiting an Office Services Assistant in our Boston office. This position performs various duties in the Operations Department primarily related to the operation and maintenance of duplicating, scanning, facsimile and binding equipment and machinery. Ensures quality control of all work product generated in assigned areas. Maintains supplies for assigned areas.

1. Operates duplicating and scanning equipment or machinery to copy, collate, sort, reduce and enlarge documents.  Ensures quality control of all work product generated from Operations.
2. Binds documents as requested, including electronic document binding which includes storing/burning to flash drives and CDs, production of H&W logo and preparation of related packaging. Ensures quality control of all bound work product.
3. Delivers completed copy and bound work to end users.
4. Delivery and pick-up of packages and documents to and from clients, courthouses, Secretary of State, etc. on firm related matters.
5. Sends and receives facsimiles. Delivers incoming faxes to addressees within 20 minutes of receipt.  Ensures quality control of all facsimiles sent, received and delivered.
6. Maintains an organized and well-stocked copy/fax/mail center.
7. Maintains and restocks inventory in both copy center and satellite copy areas on floors.
8. Maintains toner inventory and responsible for restocking throughout the office. Maintains supply inventory for floor copier, restocking areas when needed.
9. Coordinates maintenance of facsimile, binding, copier and color printer equipment. Places service calls.
10. Carries out various Operations Department and facilities responsibilities as directed by the Operations Supervisor which may include, but not be limited to, assisting with the relocation of office equipment and furniture, including moving of heavy objects and regular moving of boxes up to 70 pounds.
11. Performs special projects as assigned.

QUALIFICATIONS

1. Education:  High school diploma or equivalent. 
2. Experience: Minimum of 6 months operations or equivalent experience.
3. Other Qualifications: Ability to generate a large volume of work and pay strict attention to detail.  Must exercise initiative in problem solving and be capable of making sound decisions in the absence of clear instructions.  Ability to work well under pressure and excellent interpersonal communication skills required.  Ability to prioritize workload and adapt to changing conditions essential.  Physical effort is required for long periods of standing and lifting of boxes weighing up to 70 pounds.  Must be able to use a two-wheeled hand truck to move boxes weighing in excess of 70 pounds.  Ability to work well under pressure, patience, diplomacy, high stress tolerance, excellent interpersonal communication skills, ability to prioritize workload and adapt to changing conditions.  Visual acuity needed for copying, collating, sorting, reducing and enlarging documents, as well as operating related equipment.  Ability to receive and convey detailed information through oral communication.  Essential competency processes include language ability, reasoning and memory.  To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.

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