Office Admin

Overview

Element has an opportunity for an Office Admin to join our growing team. The primary function of the  is to support the preparation of project folder creation (both physical and digital files when applicable), and assist in the Quality and Administrative needs of the Hillsboro Laboratory group. Office Admin is multi-functinal role that assists with A/P, A/R, checking in/out our customers as well as be the backup admin to support Rancho, Denver and Seattle labs when staff is on PTO/high volumn of work. 

 

 

Responsibilities

• Assist with incoming phone calls to any location
• Transmit incoming invoices to Accounting in a timely manner
• Send all credit card charges for projects to Authorized Credit card email
• Easy Lobby - Create Badges for new customers / assign badges to customers
• Create Purchase orders for Lab and Administration in AX
• Receive in AX Purchase order
• Work order creation in Labman
• Generate project folders (physical and network)
• Manage job number spreadsheet, including Trade Compliance Questionnaire
• Order and stock office, shipping, and lab supplies
• Acquire and manage potential customer contact information
• Mailing of company literature
• Assist with customer inquiries including NDT Rancho Dominguez customers
• Oversee lounge area for cleanliness, purchase and stock lounge supplies
• Inquire about the needs of our customers throughout their visit
• Shipping and Receiving of customer samples/parts and equipment
• Log in Shipping and Receiving items
• Other duties as assigned

Skills / Qualifications

• 2 Year Associates degree preferred or at least 5 years of Office Admin or General Administration experience
• Proficiency in Microsoft Applications (Word, Excel, PowerPoint, Outlook)
• Availability, flexibility, and maturity to represent the company at a broad range of events/projects in the community, with customers and within the company
• Strong oral and written communication skills to meet a variety of communication needs,
• Strong interpersonal skills that foster open upward and downward communication 
• Demonstrate the ability to build and develop relationships 
• Technical background is a plus
• Ability to interface with clients
• Attention to detail is an absolute must*This position requires access to export-controlled commodities, technical data, technology, software, and services. U.S. citizenship, U.S. legal permanent resident status, protected person status under 8 U.S.C. § 1324b(a)(3), or U.S. Government export authorization is required. Any offer of employment is contingent upon the employer obtaining the necessary export authorization, including, if required, an export license from the U.S. Department of Commerce’s Bureau of Industry and Security, the U.S. Department of State’s Office of Defense Trade Controls, or other applicable government agenc

Company Overview

Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to ‘Make tomorrow safer than today’.

 

When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.

 

While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.

 

Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

Diversity Statement

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.

 

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance