Project Administrator

Primary Responsibilities 

• Must issue, request proper execution, and track all required construction project documentation such as proposals, change orders, drawings, submittals, RFI’s, invoices, lien waivers, close-out documents, etc.
• Attend meetings if needed and assist team with determination of project requirements and take minutes
• Assist the Project Manager in the drafting and issuance of weekly and monthly project reports, budgets, schedules, payment applications, change orders, etc.
• Use project scheduling and control tools to assist with monitoring project plans, budgets and expenditures
• Effectively and accurately communicate relevant project information to the client and project team if requested or in the absence of the project manager
• Assist Project Management in review of subcontractor / vendor pricing quotations to ensure fair and reasonable pricing is recommended for approval
• Ensure all required project close out documents are obtained and filed as required in the project repository
• Communicate ideas for improving company processes with a positive and constructive attitude, and developing this attitude in others
• Keep the Project Manager and others informed about project status and issues that may impact client satisfaction
• Assist Project Management with permitting and jobsite inspection procedures
• Coordinate submittal information, and maintain submittal status
• Be knowledgeable and work with client’s submittal process/systems for each job
• Monitor/Prepare/Process expense reports (this item could be excluded, depends on the vision of the PC)
• Active advocate for the company’s clients, projects and project managers