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Entry Level Payroll Operations Specialist
Virginia’s Community CollegesBotetourt, VCCS-Shared Services Center, United Statesfull_timeVerifiedPosted 13 Jul 2026
💰 $55,000/yr($50,000/yr – $55,000/yr)
About the role
Posting Summary
Working Title
Entry Level Payroll Operations Specialist
Role Title
Finan Svcs Spec I
Role Code
19031-SW
FLSA
Nonexempt
Pay Band
04
Position Number
27000332
Agency
VCCS-Shared Services Center
Division
Shared Services Center (Div)
Work Location
Botetourt - 023
Hiring Range
$50,000 - $55,000
Emergency/Essential Personnel
No
EEO Category
2-Professionals
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Yes
Does this position have a bilingual or multilingual skill requirement or preference?
No
Work Schedule
Monday – Friday
8am – 5pm
Sensitive Position
No
Job Description
8am – 5pm
Innovation allows an organization to make the most of every dollar spent. At Virginia’s Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.
Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four-hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour’s drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.
The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students – helping them start their educational journeys, persist, and succeed.
Process payroll through identified policies and procedures for the Shared Services Center customers, ensuring timely and accurate payment and required withholding is made. The entry level payroll operations specialist must be able to work independently as well as in a team environment to help identify process improvements and efficiencies in Payroll Operations. This includes contributing, planning, organizing, and processing to ensure all payroll support functions are administered timely and accurately while all audit requirements are met. Ability to work cross-functionally within the department. Remain informed on all payroll projects, Payroll Service Level Agreement, and updates as directed by the Payroll Manager, Payroll Supervisor, IRS, and Department of Accounts Payroll Bulletins.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required QualificationsKnowledge:
- Knowledge of Internal Revenue Code, Regulations, and Rulings regarding income subject to inclusion in gross income, withholding, tax deposit and payment, and wage and tax reporting requirements.
- Knowledge of fiscal operations management and accounting.
- Knowledge of payroll best practices including compliance, federal, and state regulations.
Skills:
- Retrieving and manipulating data via online access in database files through various software applications.
- Excellent analytical skills.
- Excellent communication skills, verbal and written.
- Excellent interpersonal skills for building relationships with our customers.
- Intermediate skills in using personal computer applications and Microsoft Office products, including proficiency in Excel.
- Excellent attention to detail.
- Excellent mathematical aptitude and numerical skills.
Abilities:
- Ability to work with minimal supervision and be independently accountable for meeting deadlines timely and accurately.
- Ability to organize and manage workflow to ensure payroll tasks are processed accurately and timely.
- Ability to deal sensitively with confidential information.
- Ability to work independently as well as a team member.
- Ability to work effectively with a wide range of constituencies.
At
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