Administration Manager - Children's Surgical Clinics

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

CHOC Surgical Clinics Admin

Job Summary:

Coordinate, monitor, and evaluate the operation of a unit of the University or Medical Center.

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The VUMC Monroe Carell Jr. Children's Hospital is in need of an Administration Manager to join the team!

Shift:

Monday - Friday / 1st shift business hours. This position's business hours may vary occasionally depending on need

Department Summary:

Monroe Carell is one of the nation's leading children's hospitals, and the largest in the Southeast. We are ranked nationally in 10 specialties, offer the highest-level NICU and emergency care, and partner with experts across Vanderbilt University Medical Center. Our pioneering research and innovation in pediatric health care bring the latest treatments to our hospital and 22 regional and affiliated clinics.

Key Responsibilities:

• Develop work goals for the unit/area consistent with institutional and departmental goals and policy
   

• Plan to achieve goals or establish priorities
   

• Initiate changes or develop new policies, procedures and/or methods
   

• Help unit to understand, share, and support the vision
   

• Ensure the most effective operation of the unit/area through program development, process improvement and coordination of processes across functions
   

• Monitor and coordinate programs and actions
   

• Supervise a unit/area with responsibility for planning, coordinating and controlling the work and procedures
   

• Coordinate the activities of one or more functions to effect unity of operation
   

• Adjust work schedules or project priorities to meet emergencies or changing condition
   

• Provide information to others (oral or written) to explain/clarify problems or issues or requests; meet with other professional/technical personnel to determine causes of a specific problem
   

• Participate in periodic management meetings to keep top management informed of problems and concerns
   

• Define and achieve financial targets for the unit/area, consistent with the departmental financial plan
   

• Plan communicate budget calendar and process
   

• Aid in the implementation, interpretation and presentation of annual wage and salary plan to staff
   

• Supply precise information by center and account line regarding anticipated expenses for budget preparation including, but not limited to, detailed salary and fringe benefit information for faculty, staff and students (as applicable), estimated endowment revenue for all scholarship centers and provide guidance for estimated unrestricted scholarship need
   

• Frequently prepare ad hoc financial and budget reports
   

• Prepare for and attend monthly financial statement meetings along with director/ administrator. Closely monitor revenues and expenditures for all salary expenditures in all centers for the entire unit/area/department
   

• Report findings that occur as part of the analysis process and incidental discoveries to the director/administrator
   

• Exercise judgment and prepare supporting or correcting documentation as deemed appropriate
   

• Exceed defined service standards for the unit/area
   

• Ensure that the service standards established for the unit/area are met or exceeded
   

• Monitor performance against service standards
   

• Use patient/customer satisfaction data to improve systems, processes, and outcomes
   

• Ensure a safe, satisfying and enriching environment for employees and provides a qualified, competent staff
   

• Provide qualified competent staff by tracking projected staffing needs against qualification and