Senior Coordinator, Legal Support (Remote)

Date Posted:

2024-11-08

Country:

United States of America

Location:

HIA99: Field Office - IA Remote Location, Remote City, IA, 50301 USA

Position Role Type:

Remote

Join our team as a Senior Coordinator, Legal Support and play a pivotal role in managing customer sales orders from contract award through closeout. This dynamic position offers an exciting opportunity to work with cross-functional teams, handling everything from contract file management to preparing key contract documents. You’ll be responsible for ensuring the smooth flow of contract administration, providing essential support to contract administrators, and mentoring junior coordinators. Your expertise in systems like SAP, along with a sharp eye for detail and strong time management skills, will be key to your success in this fast-paced, collaborative environment.
 

In this role, you will manage complex contracts, and agreements, and ensure compliance with security and export requirements. Whether you’re coordinating meetings and travel for the team or supporting customer order management, you’ll be the go-to resource for ensuring the highest standards of contract execution. If you thrive in a structured environment and are looking for a career where you can grow and make an impact, we want to hear from you!

What YOU Will Do:

• Independently establish, maintain, and revise contract files in accordance with departmental procedures throughout the contract lifecycle, ensuring accuracy and compliance.
• Prepare and distribute contract documents, including summaries, proposals, and correspondence, while maintaining accurate records and logs.
• Manage incoming inquiries, calls, and mail, directing them to the appropriate personnel in a timely manner.
• Coordinate logistics for meetings, travel, calendar entries, and expense reports for Contract Administrators.
• Monitor and administer export license applications (D-Trade) and security device requirements for compliance with contract regulations.
• Prepare basic contract documents (e.g., proposals, export agreements, PIEAs), subject to Contract Administrator approval.
• Oversee customer web portals for order receipt and management, ensuring smooth order processing.
• Mentor and train junior Contract Coordinators, providing guidance and fostering teamwork within the department.
• Ensure superior customer service, building long-term relationships and addressing customer needs with a focus on quality and dependability.
• Demonstrate effective time management, attention to detail, and clear communication in all contract administration tasks.

What YOU Will Learn:

• Master complex contract administration processes and gain hands-on experience managing export contracts, proposals, and agreements, while ensuring compliance with both internal and external regulations.
• Enhance your SAP expertise, developing a deep understanding of the Sales & Distribution module to streamline contract administration and order processing, making you an invaluable asset to the team.
• Develop your leadership skills by mentoring and training junior Contract Coordinators, while building a collaborative and positive team environment that fosters both personal and professional growth.
• Gain exposure to global compliance standards, working with export licenses (D-Trade) and security requirements, and navigating the intricacies of managing complex contracts.
• Sharpen your problem-solving and critical thinking abilities by tackling real-world challenges, providing creative solutions, and contributing to process improvements in contract management.

Qualifications You Must Have:

• U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract 
• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience 

Qualifications We Prefer:

• Previous experience working with SAP, is preferred, with the ability to efficiently navigate and utilize the system for contract administration and order processing tasks.
• Strong organizational skills are preferred, with the ability to effectively manage multiple tasks and priorities while maintaining accuracy and attention to detail.
• Time management skills are preferred, with the ability to prioritize tasks, meet deadlines, and ensure timely completion of all responsibilities.
• A keen attention to detail is preferred, ensuring all contract documents and administrative tasks are completed with precision and accuracy.
• Previous experience in pr