Field Office Manager - HSC

SALARY RANGE: $77,000-88,000 annually depending on experience 

 

Essential Responsibilities:

• Manage security badging systems including background checks, issuing badges, and maintaining the badging database.
• Track drug testing and safety orientation paperwork.
• Develop and maintain files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms, etc.
• Daily diaries in ProCore, meeting minutes, and other assignments.
• Copy, file, and mail/distribute jobsite correspondence, maintain and schedule conference rooms.
• Maintain office supplies needed for the job.
• Collect time sheets to be submitted to payroll weekly
• Perform responsibilities above as well as any other special projects requested (i.e., employee lunches, running errands, etc.).
• Other duties as assigned.

 

Qualifications:

Position Related Skills

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint and Teams), and have a general understanding of working within a computer network.
• Working knowledge in JDE version A9.1 preferred.
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Professional Experience and Education

• At least one (1) year of accounting and office management experience in the construction, engineering or architectural (or related) field required.
• Specific experience in industrial and/or hi-tech semiconductor manufacturing projects is preferred.
• Experience in supporting large, complex projects preferred.
• High School diploma or GED required.

Physical and Mental Requirements: 

• Must be able to remain in a stationary position in an office environment more than 50% of the time, with the occasional requirement to move about the construction site.
• Constantly operates a computer and other office productivity machines, such as a calculator, copy machine, and computer printer. 
• Must be able to occasionally work in proximity to loud equipment. Must be able to wear hearing protection as necessary. Often required to communicate with customers and coworkers in an office setting and, on the phone/digital meetings. 
• Mental alertness, accuracy and attention to detail required.  
• Application review will consider without limitation the following criteria: qualifications, education and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test. 
• Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law. 
• This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.  
• Must be able to climb stairs: 5% of day.  

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test. 

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will