Secretary Senior

Title: Secretary Senior DSP02417

State Role Title: Admin and Office Spec II

Hiring Range: Negotiable and commensurate with experience

Pay Band: 2

Agency: Department of State Police

Location: North Chesterfield, Virginia

Agency Website:  vsp.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

About the Position:

The Virginia State Police (VSP) is seeking to hire a Secretary Senior in our Criminal Justice Information Services (CJIS) Division at our Administrative Headquarters in North Chesterfield, Virginia. The successful candidate will provide administrative and clerical support work for a variety of office assistance and administrative tasks for the CJIS Division Lieutenant and administrative staff; provide human resource support regarding all vacancies within the Sex Offender Registry, Firearms Transaction Center, and Firearms and Sex Offender Investigative Unit; and perform multiple duties across operational and administrative areas of responsibility in compliance with Department policies and guidelines.

About the Agency:

We are seeking to expand our diverse team of change makers and innovators. As a member of the VSP family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with VSP!

VSP embraces inclusion and diversity in our workforce and in the protection of all people. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become a best-in-class state government agency. We are firmly committed to our family-like culture and are seeking to expand our team.

Minimum Qualifications

•Working knowledge of office practices and procedures; of proper grammar, spelling, and punctuation; and of basic mathematics.
•Skill in operating computers and using Microsoft Office applications; and in the operation of standard office equipment.
•Demonstrated ability to manage and prioritize multiple projects; to maintain accurate and complete files; to establish priorities, and make independent decisions; to interpret, apply, retain, and recall policies, procedures, and written instructions; to communicate effectively both orally and in writing in English; to work independently and as a member of a team; to order and maintain office equipment and supplies; and to establish and maintain effective working relationships with a diverse population of internal and external contact including associates, executive and senior management, law enforcement and government agency representatives, and the general public.
•Previous administrative and/or secretarial/clerical experience in office operations and customer service where a strong knowledge of proper grammar, punctuation, and spelling is exercised.
•Experience using and maintaining automated office equipment, including computers, printers, and scanners required.
•Qualified to serve as a Notary Public preferred.
•High School Diploma or GED equivalent.

Additional Considerations

N/A

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on January 23, 2025. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for thi