Executive Assistant

Job Posting Start Date 09-23-2024 Job Posting End Date 10-21-2024

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.

We believe in the power of diversity and inclusion and cultivate a workplace culture of belonging that views uniqueness as a competitive edge and builds a community that enables our people to push the limits of innovation to make great products that create value and improve people's lives.

A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

Job Summary

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Flex Executive Assistants are experienced professionals who proactively support our executives across the globe. By building value for the business, these critical team members are strategic business partners who support the executives and their teams to achieve company goals.
   
Role Description

For our teams in (insert location) we are looking for an Executive Assistant to provide valuable administrative and operational support. This unique role offers a unique perspective in the company. As such, you will contribute to projects that help drive business priorities and strengthen team collaboration to support the growth of the company.

The Executive Assistants' scope and role may be adapted based on their particular 'executive's job functions/business, personality, and communication style.

Talented Executive Assistants know and understand that the executive's success is a reflection of their work and vice versa. As the global manufacturing and supply chain partner of choice, Flex has a positive, diverse, and supportive culture, with dynamic and limitless career opportunities. We are eager to add another strong contributor to our Flex Forward Strategy and our growing team of proactive Executive Assistants. This position will work in support of our IT executive leadership.
 

Let's create the extraordinary together!
 
Core Responsibilities

Administration operations are vital for a successful collaboration with the executive. This is where your organizing, and prioritization skills can really shine. You will:

• Manage day-to-day schedules to optimize the 'executive's time, ensuring they are prepared for all meetings & priorities
• Coordinate internal and external meetings, including but not limited to team, extended staff, all-hands, off-site meetings & one-on-ones, etc.
• Organize business-related meetings, such as food orders, luncheon planning, materials, etc.
• Full inbox and call management; answering on behalf of the executive as appropriate; resolves routine and complex inquiries
• Book domestic and international travel in alignment with the company's travel policy, considering travel Visas, costs, and proper documentation
• Verifies and approves transactions on behalf of the executive
• Ensure the timely submission of expenses and review/provide feedback on expense reports submitted by the executive's direct reports

Operations, strategy & project management tasks require a proactive mindset and the ability to manage and review projects, collaborating with multiple stakeholders. You will:

• Collaborates and executes on special projects and serves as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual business cycle. Follow up and provide reminders on project deadlines and deliverables.
• Proactively manage calendar priorities based on customer meetings, Forecast, Earnings Release, Board of Directors, current projects, team needs, etc.
• Contribute to leadership meetings by taking notes and tracking action items
• Conducts research, compiles, and drafts statistical reports & presentations
• Understands and adapts to the impacts of changing business processes and the relevance of performance metrics
• Handles budgets, bill paying and monitoring, ordering and maintaining supplies/equipment

Communication & People – as a liaison for the executive, you will:

• Act as a gatekeeper for all inquiries (customers, employees, ELT, visitors, etc.), triage requests, and coordinates communication and actions as necessary
• Effectively interface with employees from other internal business groups and Senior Executives inside and outside the company and understands key players within all organizations
• Maintain a "pulse of the business", having a sense for the