Fairgrounds Administrative Assistant Senior (Closes October 6, 2025)

This position is 32 hours per week.

I.      Job Purpose:

Under the general supervision of the Fairgrounds Manager, the Administrative Assistant Senior performs general receptionist, secretarial, bookkeeping, and event booking and scheduling duties for the Fairgrounds

•           Number of Employees Reporting to This Position:     0

II.        Duties, Tasks and Responsibilities:                           

• Manage the Fairgrounds office, including general reception and clerical functions.
• Collect, distribute, and respond to mail received as appropriate.
• Must answer the telephone and in-person questions in a professional and polite manner
• Maintain a calendar of events for each fairgrounds facility
• Prepare scheduling, event bookings, promotions and event/service contracts.
• Perform basic bookkeeping and accounting, including invoicing, receipting, cash
• Act as Fair Board secretary, which includes taking, transcribing and filing meeting minutes
• Ability to strictly follow all public meeting laws
• Prepare monthly reports in a timely, reliable and comprehensive manner
• Prepare scheduling, vendor bookings, promotions and event/service contracts for annual County Fair
• Participate in community activities that actively promote the fairgrounds
• Handling, daily deposits, data entry, reconciliation and balancing, budget preparation and monitoring, and preparing billing and expense claims.

III.      Skills, Knowledge and Abilities:

• Must demonstrate a willingness and ability to work with all members of the Fair Board, Crook County employees, and various volunteers

• Knowledge of clerical and office procedures and methods.
• Proficiency using computer applications including MS Office, Outlook, Adobe Suite and Canva.
• Knowledge of general office machines and functions including: calculators, multiline phones, fax machine, copier, data entry, arithmetic operations.
• Excellent verbal and written communication skills.
• Ability to gather, organize and manipulate data
• Ability to effectively communicate and work with employees at all levels of the organization.
• Ability to effectively communicate with the public in order to address public complaints and concerns.
• Ability to maintain a clean work environment
• Ability to sit or stand for long periods of time during the course of the workday

IV.      Qualifications: 

• High School Graduate and four years’ experience in an office environment, progressively increasing administrative responsibilities OR Associate's Degree and two years’ experience in an office environment, progressively increasing administrative responsibilities
  
• Valid Oregon Driver's License.
• Prior to or on date of hire:
• Able to complete a thorough employment and/or criminal history check.
• Able to successfully pass a pre-employment drug test (not required for all positions).
• Final candidates will be required to provide official proof of college degree and certified transcripts (not required for all positions). 

V.        Position Details:

• The duties outlined in this job description are not all inclusive and additional duties and tasks will be assigned as required. 
• Work location is Crook County Fairgrounds  
• Fair Labor Standards Classification: Non-Exempt
• Crook County is an equal opportunity employer

• This position is ‘at-will’, and either Crook County or the employee may terminate the relationship at any time with or without cause.