Administrative Associate III

Job Title

Administrative Associate III

Agency

Texas A&M University

Department

Texas Real Estate Research Center

Proposed Minimum Salary

$15.85 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

What We Want

We are seeking a dependable, proactive Administrative Associate who thrives in a supportive, service‑oriented environment. The ideal candidate is organized, detail‑focused, and comfortable managing a wide range of office, administrative, and business support tasks. We’re looking for someone who communicates professionally, enjoys helping others, and can confidently juggle multiple responsibilities while maintaining accuracy, confidentiality, and a positive attitude.

Who We Are

The Texas Real Estate Research Center was founded in 1971 by an act of the Texas Legislature. The Center’s enabling legislation defines a broad mandate to “conduct studies in all areas related directly or indirectly to real estate and/or urban or rural economics.” In addition to research programs in residential, commercial, and rural land economics, the Center maintains administrative, data, and communications teams to support its research agenda. Please learn more at www.trerc.tamu.edu

What You Need to Know

Salary: $15.85 - $21.63 an hour.

A cover letter and resume are strongly recommended.

Job Description Summary

The Administrative Associate III, under general supervision, works collaboratively with departmental and operations support staff to provide a wide range of administrative, business, and office support services. This position assists with daily operations, records management, event coordination, and compliance activities to ensure the efficient functioning of the department.

 

Responsibilities

Office Maintenance

• Serves as the first point of contact for visitors, phone calls, mail, and general inquiries; provides information or directs to appropriate personnel.

• Manages incoming and outgoing mail, including package pickup and delivery coordination.

• Maintains office, kitchen, and common area operations to ensure cleanliness, organization, and adequate supply levels.

• Oversees departmental office supplies and equipment, including monitoring inventory and placing replenishment requests.

• Coordinates Frontier door access and maintains accurate staff parking permit logs.

• Completes daily opening and closing duties, ensuring proper startup and shutdown of office spaces.

• Submits and tracks facility work orders through the Impak system.

• Manages recycling and sustainability efforts in the copy room and kitchen.

• Assists with employee onboarding and offboarding processes.

 

Administrative Support

• Provides logistical and administrative support for Center-hosted meetings, conferences, seminars, and special events.

• Assists with preparation of bi-annual departmental briefing books for the Advisory Committee.

• Maintains and organizes departmental files, including coordination of archived and off-site records.

• Assists with annual inventory certifications and maintenance of asset records.

• Sets up conference rooms and prepares spaces for research meetings and events.

• Prepares and mails the TG publication to the division office on a quarterly basis.

 

Business Support

• Supports various business and fiscal processes, ensuring compliance with university policies and procedures.