Grants and Contracts Administrator or Senior Administrator

The University of Virginia Office of Sponsored Programs (OSP) seeks a Senior Grants and Contracts Administrator or an Award Setup Grant Administrator, reporting to the Associate Director of Pre-Award, to perform sponsored proposal, award, and compliance activities supporting our research mission. This position is eligible to be remote.

OSP's mission is to provide leadership in research administration, support the research endeavors of University faculty, ensure the responsible stewardship of research funding, and oversee the submission of proposals and the negotiation and acceptance of awards by the University according to State, University and sponsor regulations.

The preferred candidate will have strong listening and communication skills, be adept at learning new systems, and will grasp new concepts and processes easily and efficiently. The ability to work self-sufficiently on assigned tasks while still being an active and integral part of the Pre-Award team is a key component of the role. OSP is a fast-paced, deadline driven environment with high volume, requiring excellent time management and organizational skills. 

Senior Grants and Contracts Administrator Responsibilities:

• Serves as a subject matter expert on research administration, ensuring compliance with state, Federal and University rules, regulations, policies and practices (such as FAR, Uniform Guidance, sponsor guidelines, etc.) and provides guidance to staff and faculty in understanding applicable policies and obligations.

• Reviews research and sponsored programs related documents at proposal stage; identifies issues, coordinates revisions and corrections with investigators and administrators (both internal and external) and endorses on behalf of the University, as appropriate.

• Reviews and negotiates awards and agreements for conformity with University, federal, state, and Sponsor policies; identifies, articulates and resolves relevant issues in award/agreement review on a timely basis through contact and follow-up with University administrators, faculty, sponsors or third parties as appropriate.

• Participates in the development and maintenance of standard operating procedures governing award management and non-financial post award research administration at UVA.

• Manages a complex portfolio while providing quality service and adhering to Sponsor deadlines.

• Supervises and develops rising professionals in the grants and contracts arena, advises a variety of individuals at the University regarding best practices and recommended approaches in research administration (e.g., financial considerations, internal and external communication, risk management).

• In addition to the above job responsibilities, other duties may be assigned.

Grants Administrator Responsibilities:

• Accurately and efficiently manages setup of sponsored awards in the both the research administration system (ResearchUVA Powered by Huron) and the financial system (Oracle or Workday Financials). 

• Reviews awards for conformity with University, federal, state, and Sponsor policies; identifies, articulates and resolves relevant issues in award/agreement review on a timely basis through contact and follow-up with University administrators, faculty, sponsors or third parties as appropriate.

• Assesses, creates and manages outgoing sub-awards for the University. Performs risk assessments, reviews and negotiates outgoing sub-award agreements and amendments.

• Serves as a resource for the University faculty and staff on research administration, ensuring compliance with state, Federal and University rules, regulations, policies and practices (such as FAR, Uniform Guidance, sponsor guidelines, etc.) 

• Manages a complex portfolio while providing quality service and adhering to Sponsor deadlines.

• Participates in the development and maintenance of standard operating procedures governing award setup and non-financial post award research administration at UVA.

• Reviews proposals for conformity with University, State, and Sponsor guidelines.

• Mentors new administrators and provides guidance.

• In addition to the above job responsibilities, other duties may be assigned.

Senior Grants and Contracts Administrator Minimum Requirements:

• Education: Bachelor's degree is required. Four additional years of experience may be accepted in lieu of degree.
  Experience: Five years of grant and contract experience required.

• Licensure:  Certified Research Administrator (CRA) certification
  Knowledge of governmental regulations (e.g. FAR, Uniform G