We are the people who give possibilities purpose

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

Job Description

This position provides administrative support to the Vice President of Regulatory Affairs Management, Enterprise Excellence, and their respective team. Responsibilities include coordinating various administrative tasks, meeting preparation, travel coordination, and drafting reports and presentations. The Assistant must be able to handle multiple projects simultaneously, exercise good judgement, and maintain strict confidentially.

Job Responsibilities: (Primary Duties, Roles, and/or Authorities)

• Organize and maintain calendars, including scheduling meetings and domestic/international travel arrangements.

• Coordinate, draft, and/or support preparation of presentations and other critical materials, including weekly and monthly reports to management and periodic Town Halls.

• Track and help drive completion of key deliverables and follow up on outstanding items. Provide background information and supporting documents in preparation for scheduled meetings.

• Prepare and reconcile expense reports.

• Participate in various team meetings, including assisting, scheduling, and preparing meeting minutes when applicable.

• Coordinate meetings both within and outside of BD, including disseminating conference call information, booking conference rooms, arranging catering needs, updating security list, etc.

• Manage the procurement of services, office supplies and departmental needs including processing purchase orders and invoices, assisting with supplier set up and reports as needed.

• Responsible for managing shared team calendars and internal event planning as necessary, including, but not limited to off-site meetings and workshops.

• As a member of the Executive Administrative team, will also be called upon to serve as back up for other executives when needed.

• Other tasks and/or projects as assigned.

Minimum Requirements:

• Associate degree

• A minimum of 10 years’ experience as an Executive Administrative Assistant in a fast-paced environment.

Preferred Qualifications:

• Bachelor’s degree or higher is preferred.
• The Executive Administrative Assistant experience is preferably in a regulated industry.

Knowledge and Skills:

• A keen attention to detail with the ability to prioritize workload and manage tasks independently.

• Forward-looking thinker, who actively seeks opportunities and proposes solutions.

• Self-starter who drives tasks to completion on time.

• Ability to exercise good judgement in keeping team members adequately informed.

• Excellent oral and written communication skills, with the ability to interact and communicate effectively with individuals at all levels of the organization.

• Thorough knowledge of technology, particularly Microsoft Office programs (PowerPoint, Word, Excel, Outlook, Teams, OneDrive) and travel and expense management programs.

Physical Demands: (if applicable)

• When work is performed in an office environment the position requires the ability to operate standard office equipment.

• Ability to travel ~10%.

Work Environment: (if applicable)

• Position is in-office Monday-Thursday, with the option to be Remote on Friday.

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for