Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M University - Corpus Christi

Department

College of Engineering - Engineering

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Learn more information here!

PURPOSE

This position is responsible for providing administrative support to faculty, other staff, and students in the Department of Engineering.

RESPONSIBILITIES

Department Assistance: 45%

• Assists in the development of office procedures, including complex or specialized functions

• Makes arrangements for conferences, appointments and travel.

• Requesting Travel approvals and reconciling Purchasing Card expenses including GSA rate comparisons and other required documentation to ensure compliance.

• Creating courses in Banner and running course, schedule and student reports using Argos.

• Verifies, processes, and reviews forms, reports, tables, and other documents for accuracy and completion, including collecting and filing forms for prerequisite waivers, registration hold releases, and other academic processes. 

• Support faculty/program coordinators in updating information in Banner; assigning classrooms in ASTRA, and if necessary, create new sections, new courses with adequate seating, checking and maintaining records of capacity in classes; assisting in the timely collection of syllabi. Reviewing department reports, adding information from ARGOS.

Administrative Support: 40%

• Answering phones, emails and in person inquiries / requests from students, faculty and staff

• Assist in setting up meetings, seminars, and other special events

• Purchase office supplies for the department and faculties

• Coordinates the maintenance of files, records, office supplies and equipment

Other: 15%

• Hire and fill grader and research assistant positions on Workday

• Assists management in the supervision of student workers

• Perform other duties as assigned.

QUALIFICATIONS

• High School Diploma or GED

• Four (4) years of related experience.

• Additional education may be considered as a substitution for the minimum experience requirements.

  • Associates degree and two (2) years of related work experience

  • Bachelor’s degree

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).      

• Demonstrate strong interpersonal skills to be able to communicate effectively and professionally and work cooperatively with others.

• Strong verbal and written communication skills.

• Strong clerical and customer service skills.

• Detail