Executive Assistant, Office of Access & Opportunity Advocate Health

Department:

12110 Enterprise Corporate - Diversity and Inclusion

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

Mon to Friday 8am to 5pm

Pay Range

$28.05 - $42.10

Major Responsibilities:
Coordination of supervisors’ schedules
1)Makes travel arrangements, including hotel reservations, airline reservations, ground transportation, seminar registration, etc., and prepares expense reports for reimbursement.

2)Sets up meetings and maintains meeting schedule for multiple executives and/or senior vice presidents, assuring that priorities are met and time is used most effectively.

3)Arranges catering, AV requests, handouts, agendas, minutes, etc., for meetings.

Performance of diversified administrative and secretarial work in support of multiple executives and/or senior vice presidents
1)Compiles, analyzes, and summarizes data in the preparation of reports.

4)Routes inquiries/calls received to appropriate executive(s) for follow through.

2)Responds to correspondence not requiring supervisors’ attention.

3)Initiates follow up for calls, correspondence, etc., received by supervisors.

Provides administrative support for the Operations Improvement Department and the Project Support Office
1)Types letters, memos, reports, and other types of correspondence from rough drafts or notes.

2)Composes correspondence not requiring supervisors’ attention.

3)Provides background information, as required, for correspondence requiring supervisors’ attention.

4)Collects data and/or compiles information to prepare reports.

5)Prepares presentations, handouts, notices, invitations, etc., utilizing various software packages.

Preparation and dissemination of correspondence
5)Follows up on letters and phone calls, making sure appropriate parties follow through.

1)Screens/sorts mail and determines to whom the correspondence best be routed. Incumbents personally respond to routine matters.

2)Screens phone calls.

3)Greets and directs visitors.

4)Responds to associate/patient complaints, resolves problems, or directs associates/patient to appropriate parties.

Maintenance of department files.
1)Maintains confidential records and files.

2)Creates and sets up filing systems.

Education/Experience Required:
High School education or equivalent.7 years of secretarial experience with at least 5 years in an executive or senior level secretarial position.

Knowledge, Skills & Abilities Required:
Typing 60+ wpm preferred Shorthand/dictaphone Basic computer knowledgeProficient with word processing, spreadsheet, and presentation software.Ability to navigate and gather information via internetAbility to use supportive technology (e.g.) Palm Pilots or other devicesAbility to prioritize work Excellent communication skills Excellent organizational skills


This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

About Advocate Health