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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Penn State College of Medicine, Office of the Controller, in Hershey, PA is seeking a Financial Specialist. The Financial Specialist supports the unit and Financial Officer in providing oversight of budget and fiscal matters. Specialist responsibilities include advising department(s)/unit(s) on budget management, financial controls, and policy and procedure; providing and/or coordinating training for employees working with unit budgets; establishing, documenting, and implementing processes, procedures, systems, and standards for the efficient operation of the office and across the business areas.

• Responsible for reconciliation and management of ledger and clearing accounts for administrative area; make adjustments as needed and resolve problems
• Compile data for analysis and forecasting purposes; run reports as needed for administrative area
• Provide both formal and informal training across administrative area
• Review and approve human resource actions; assist with position management; oversee wage payroll processing and management, and prepare advances; assure deadlines are met and appropriate forms are used
• Maintain controls for administrative area; manage authorizations; assign roles as needed; approve routine journal vouchers and prepare complex correcting entries
• Maintain documented records supporting financial forecasts used in the rate and budget area
• Provide review and approval of financial documents, transactions, construction contracts, change orders, etc.
• Provide project funding and cost analysis along with guidance to stakeholders as requested
• Assign budget sources for expenditures to ensure visibility of spend on special budgets
• Analyze and verify funding sources to ensure appropriate spending and billing practices
• Prepare forecasts and analysis of trends in general business conditions and other related areas
• Responsible for performing assigned audit functions; assist with annual processes for administrative area, including general salary increase, initial operating budget preparation, inventory and carry-forward analysis
• Review and approve business expenses and ensure compliance with University policies
• Prepare financial summaries and any other specialized reports for presentation

Minimum Education and Experience

• Bachelor's Degree
• 8+ years of relevant experience
• Or an equivalent combination of education and experience

Employment will require successful completion of background check(s) in accordance with University polices. 

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