Assistant Director, Chief AI Officers Initiative

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Assistant Director, Chief AI Officers Initiative

Job Profile Title

Manager A, Student Services

Job Description Summary

The role will work closely with the Penn Program on Opinion Research and Election Studies (PORES) and Robert A. Fox Leadership Faculty Director and Executive Director.

The Robert A. Fox Leadership Program engages and supports Penn undergraduates and recent alumni through research and service fellowships, teaching, advising and service-learning, events and training and partnerships and special projects. The Penn Program on Opinion Research and Election Studies (PORES) is an undergraduate research program committed to high-quality social research in the public interest on issues of national and international importance with a focus on data analytics.

The Assistant Director of the new Chief AI Officers Initiative will be responsible for day-to-day management of the initiative, including program management and evaluation. The role will coordinate logistics, promotion and collaboration across internal and external stakeholders.

Job Description

Responsibilities:

Program Operations and Administration: Develop and maintain annual program timelines, schedules and operational plans. Assist with budget tracking, purchasing, reimbursements and vendor coordination. Coordinate travel arrangements and itineraries for visiting AI leaders participating in campus programs. Manage lodging, transportation, reimbursements and related logistics for speakers and guests. Organize student travel experience to partner cities and organizations across the country. Ensure compliance with university travel policies and risk-management procedures.

Partner and Executive Engagement: Serve as a primary point of contact for participating Chief AI Officers and organizational partners. Coordinate onboarding, scheduling and engagement activities for AI leaders participating in the initiative. Serve as primary liason with University leadership, connecting stakeholders across departments to best serve the initiative mission. Facilitate communication between university stakeholders, students and external partners. Build and maintain relationships with industry government, and nonprofit AI leaders nationwide.

Event Planning and Management: Lead planning and execution fo approximately eight annual workshops and one signature annual conference. Coordinate event logistics including venue reservations, contracts, catering, technology needs, registration, and participant communications. Develop event schedules, briefing materials, and timeline documents. Provide on-site event management and support before, during and after events.

Student Engagement and Experiential Learning: Support student recruitment, selection and participation in initiative programs. Coordinate and support student participation in experie