Systems Expert, Google Workspace & SaaS applications

About the Role

As we expand our business, we find ourselves in need of a Systems Expert for Google Workspace and SaaS who will help drive our future journey within the Instabee Tech Ops / IT organization.

Reporting to our IT Manager, you will work alongside peers who share the same goal: the continued improvement and efficiency of the Tech Ops / IT organization. You will facilitate growth and learning, adapting a hands-on approach when necessary, but also knowing when to empower and get out of the way.

Some of the things you will do:

• Help out on a global level by assessing the needs of Instabee and putting effective solutions in place, driving continuous improvement of our platforms.

• Administer, develop, configure, and support IT- and Business applications with a focus on Google Workspace, amongst other systems.

• Design, implement, and improve automation and integrations for Instabee's tech platforms and best practices.

• Responsible for system lifecycle handling, sunset and implementation of applications, administration, configuration, replacement and support on a global level across all Instabee markets.

• Help set up ways-of-working and best practices in close collaboration with the local teams.

• Support and guide our local Instabee teams and assist in cross-team collaboration and communication.

• Proactively identify and work to resolve problems in our fast-paced environment.

• Continue to build on the great culture of dedication, collaboration, and caring for each other, while having fun!

What We’re Looking For

In order to be successful in this role, we believe that you are motivated by solving complex problems and delivering business value efficiently. Your references will highlight your ability to motivate those around you intrinsically, communicate effectively, and always keep the end goal in sight, while looking at the big picture and zooming in on the details.

Skills and Experience:

• At least 4 years of experience working with Google Workspace in an agile and high-paced environment.

• Expert in integrations, automations and configuring SaaS applications.

• Experience in scripting (e.g., Java, Powershell, Google Apps Script).

• Analytical skills and a strong ability to solve problems.

• The ability to provide constructive feedback and collaborate effectively.

• Experience working in a fast-growing company organization with high levels of ambiguity and flat hierarchy structures.

The Cherry on Top (Nice-to-haves):

• You’re great at making others shine and intrinsically motivating others.

• Experience working with ISO27001 / NIS2

• Experience from handling several markets (global or multi-region).

• Experience with Slack.

• Knowledge of Mobile Device Management (MDM).

• Experience utilizing and configuring Jira Service Management / ITSM Systems.

• Familiarity with IT security principles and best practices.

🤝 Your Future Team

The Tech Ops Department is the essential Foundation department, acting as the backbone of Instabee’s rapid growth. We are a crucial enabler of efficiency and global expansion, focusing on scaling our internal systems, infrastructure, and technology that keeps the business running.

The Tech Ops department consists of three specialized teams: IT (where you will sit), Terminal Tech, and Hardware R&D.

We are a highly international and impactful team of 15 people (13 in Sweden, 1 in the Netherlands, and 1 in Finland).

Our team operates with a high pace and a strong focus on openness and transparency. We challenge each other to find the best solutions, and we believe a little fun goes a long way—we are known for being a group that laughs a lot! This is a place where you will be empowered to own your systems and set the standard for operational excellence.

What You’ll Get

We can promise you that you will be challenged, develop your skills, and have the opportunity to work with truly amazing and competent colleagues. If you like changes and want to set new processes and ways of working—this is the place for you!

Of course, we have all the necessary and standard benefits in place, but in addition to this, we can a