Executive Administrative Assistant

Description

LifeSouth Community Blood Centers is looking for an enthusiastic, team-oriented, and goal-driven, individual to join the team as an Executive Administrative Assistant in Gainesville, FL. This position is responsible for providing high-level administrative support to the President/CEO, Chief Financial Officer, and Associate General Counsel.

Our Benefits

- Generous Paid Time Off (PTO) plan with opportunity to earn up to 200 hours per year

- Medical, dental, and vision insurances available to full-time employees the first of the month after 60 days

- Medical premium discount based on rate of pay

- Supplemental insurances including life, cancer, accident, and disability

- Access to mental wellness resources and counseling through telehealth

- Free basic life insurance for full-time employees

- Overnight shift differential paid to Hospital Services staff

- Health Savings Account (HSA) with employer match each pay period

- Employer funded retirement plan for vested employees & 403b offered

- Wellness program with incentives and HSA rewards

- Access to wages prior to pay day

Responsibilities include, but are not limited to:

- Maintain and organize the President/CEO and CFO’s calendar, meeting, and travel schedule.

- Facilitate President/CEO and CFO’s communication flow with Board members, staff, and the public.

- Coordinate and keep frequent contact with all levels of the company’s principal stakeholders including its Board, staff, as well as the external community.

- Interact with stakeholders in relation to scheduling, planning, and staffing of meetings as appropriate.

- Draft correspondence, answer phones for President/CEO, CFO, and Associate General Counsel.

- Coordinate mailing, and handle inquiries and requests from internal and external sources on CEO, CFO and Associate General Counsel’s behalf.

- Assist in establishing and maintaining an organizational system for LifeSouth’s contracts.

- Provide logistical support for quarterly Board meetings and committee meetings.

- Coordinate the accurate and timely assembly of Board and Committee agendas and meeting documents.

- Process and track President/CEO, CFO and Associate General Counsel’s expense reports and reimbursements.

- Manage, maintain, and organize confidential materials including a filing system of electronic and hard copy materials for President/CEO, CFO and Associate General Counsel’s office.

- Coordinate Annual Company and Board events, Quarterly Directors and Managers meetings and Weekly meetings.

- Prepare and assemble reports, documents, and other publications, as appropriate.

- May manage and implement special projects, as assigned.

Minimum Qualifications:

- Associate degree

- Advanced computer skills and experience with computer programs such as MS Office (Word, Excel, Outlook, and PowerPoint)

- Ability to work both independently and as a team member

- Ability to organize and complete multiple assignments with precision and quick turnaround

- Extensive project management experience including strong organizational skills, ability to prioritize, ability to coordinate with others, and meet deadlines

- Ability to anticipate what needs to be done to reach goals and work to achieve these goals

- Strong leadership skills

- Strong analytic and critical-thinking skills

- Ability to work with travel logistics, scheduling, and meeting management

- Strong skills in communication, self-confidence, client relationships, written communication, promoting process improvement, decision making, presenting, and administrative writing

- Valid driver’s license is required. Must meet and maintain LifeSouth driver’s eligibility requirements

The ideal candidate will possess:

- Bachelor’s degree

- Previous high-level executive or senior leadership administrative support experience

Who We Are

LifeSouth is a non-profit community blood bank serving more than 150 hospitals in Alabama, Florida, Georgia and Tennessee. We are committed to meeting the blood supply needs of hospitals and their patients by providing the highest quality blood components and services. With more than 45 donor centers, 55 bloodmobiles and 2,000 blood drives a month, our LifeSouth team is dedicated to making sure the blood is there when you or your family is in need.

Our Mission

To provide a safe blood supply that meets or exceeds the needs in each community we serve, and to provide a variety of services in support of ongoing and emerging blood and transfusion related activities.