Administrative Assistant

Description

Job Title: Administrative Assistant

Location: 9119 S. Exchange Ave Chicago, IL 60617

Schedule: Monday - Friday 8:00am - 5:00pm 

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our C-Suite level personnel, including the Chief Medical Officer, Chief Financial Officer, Chief Behavioral Health Officer, and the Women’s Health administrative team. The successful candidate will be responsible for performing a variety of administrative and clerical duties to ensure the smooth operation of the department.

Responsibilities:

•  Provides administrative support including but not limited to answering calls, voicemail management and routing to appropriate staff, calendar scheduling and management, materials preparation, and dissemination. Maintain supplies inventory and order supplies monthly.
•  Build and maintain strong working relationships with program directors, managers, providers, team members and external vendors in the assistance of projects for patient engagement, quality improvement, care, and service.
•  Prepare and coordinate meetings, agendas, health fairs, events, conference calls, webinars, and training, including (but not limited to) coordinating speakers, and lunch.
•  Manage data reports on a daily/weekly/monthly basis to help maintain HEDIS/UDS metrics, including Master OB logs, Birth Weights reconciliation, and other assigned reports.
•  Read and analyze incoming emails, memos, letters, and reports to determine their significance and distribute appropriately as well as assist in preparation of monthly board presentations. 
•  Support provider related administrative functions (reimbursement, regulatory, death certificates)
•  Serves as a liaison between partner hospitals, vendors and outpatient services to ensure prompt communication and appropriate data sharing.
•  Timely completion and distribution of monthly On Call Provider schedules and assist in form completion.
•  Enter and maintain electronic records, compile reports and complete documentation in a timely manner and other administrative responsibilities as needed.

Qualifications:

• An associates degree required. BA in Business Administration preferred.
• A minimum of three (3) or more years of experience or related healthcare experience required. Previous experience in an administrative, receptionist or coordinator role preferred.

Chicago Family Health Centers offers benefits to all its full-time employees:

BCBS Medical PPO/HMO Plans| BCBS Dental |VSP Vision| Tuition Reimbursement up to $1,500 per year|11 Paid Holidays and 12 Days of Paid Time Off | 10 sick days | 

Work Arrangement: This role is eligible for a “hybrid remote” work arrangement. If hybrid, it is expected this person would be able to meet for “in person” meetings when needed or at the request of others. In-person meetings may be required on a regular basis (weekly, monthly, etc.).

Chicago Family Health Center is an affirmative action/equal opportunity employer who is committed to cultivating diversity, equity and inclusion within all aspects of our organizations. We stand against and prohibit discrimination in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Requirements

Education and Experience

• An associates degree required. BA in Business Administration preferred.
• A minimum of three (3) or more years of experience or related healthcare experience required. Previous experience in an administrative, receptionist or coordinator role preferred.