Construction Project Administrator

Overview

Reports to: Senior Project Administrator or Director of Office Admin or Manager of Project Administration

 

FLSA Status: Full-Time, Salaried Non-Exempt

 

Normal Working Hours – Office Hours: 8 am to 5 pm, Monday through Friday

 

Position Objective: Assist the project teams with administrative paperwork and procedures of the construction process as well as with routine office duties. 

Responsibilities

• Process subcontracts and purchase order contracts• Process subcontract change orders• Process owner pay applications• Perform some project management functions as needed to expedite projects—i.e. dumpster and utility set-up• Process owner change orders in AIA (American Institute of Architects)• Process transmittals for all paperwork originating in office, assisting wtih courier and FexEx shipments• Organize and maintain project files and databases (Procore)• Assist owners, subcontractors and suppliers to solve daily business problems in a timely manner• Assist receptionist with break/lunch coverage on the phones and acting as a back-up to cover the phones when needed

• Maintain Project Team records of location

• Assist with executing owner contracts

• Organize office events

• Assist with trade partners with payment submissions

• Assist with office supply orders

• Assist with permit and other operations required payments• Additional duties as required 

Qualifications

• High school diploma or equivalent• One-two years of college preferred• Industry experience desired, but not required• First Aid/AED/CPR certification preferred

• Procore experience desired but not required