OPS ADMINISTRATIVE ASSISTANT II - 22092753

Requisition No: 856193 

Agency: State Courts System

Working Title: OPS ADMINISTRATIVE ASSISTANT II - 22092753

 Pay Plan: Temp

Position Number: 22092753 

Salary:  19.17/ Hr. 

Posting Closing Date: 07/14/2025 

Total Compensation Estimator Tool

How to Apply

Do not click "Apply Now". You must apply on the 15th Judicial Circuit website to be considered. 

Visit the 15th Judicial Circuit of Florida Employment website:

https://www.governmentjobs.com/careers/15thcircuit/jobs/4996913/hr-assistant-administrative-assistant-ii-contractual?pagetype=jobOpportunitiesJobs

Summary

The primary function of the Human Resources Assistant is to provide advanced administrative, organizational, coordinating, and clerical support to the Human Resources Team. These tasks include (but is not limited to) conducting reference checks, sending correspondences, assembling training materials, maintaining confidential HR documents, creating interview materials and providing administrative assistance to other departments during special projects. The Human Resources Assistant reports directly to the Human Resources Manager.

Examples of Work Performed

• Conduct reference checks
• Send correspondences to relevant stakeholders
• Maintain and update reports and binders
• Maintain the New Employee Orientation bi-monthly attendance list and invite
• Send “First Day” emails to all candidates
• Track attendance of various Human Resources events
• Serve as the primary back up to the front desk receptionist
• Deliver and retrieve documents from relevant departments and parties
• Answer and transfer calls on a multi-line phone system and greet visitors
• Provide information and direct callers/visitors to proper personnel, as well as screen telephone calls and direct visitors to the secure areas of Court Administration
• Process sensitive/confidential documents
• Set up and maintain files, books, records, and other departmental systems of responsibility
• Provide clerical assistance to the Americans with Disabilities Act (ADA) Coordinator
• Type documents, maintain calendars and process mail
• Establish a working relationship with judges, court personnel, attorneys, law enforcement, social services, witnesses and the general public
• Assist in maintaining files in file room
• Shred documents

The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.

MINIMUM QUALIFICATIONS: 

High School Diploma (or GED) and a minimum of one year of college or vocational school education in office skills, computer or closely related field; plus a minimum of two years related experience. 

PREFERRED:

• Bachelor's Degree; major in Human Resources

Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis.

KNOWLEDGE SKILLS AND ABILITIES:   

• Exceptional written and verbal communication skills 
• Ability to organize documents physically and electronically 
• Telephone skills 
• Detailed oriented
• Accurate use of the English language and grammar
• Ability to work independently
• Ability to interact with a diverse set of people in an open, friendly, customer-oriented manner
• Ability to maintain records and perform clerical work
• Ability to follow instructions
• Organization skills

ADDITIONAL INFORMATION

During the Application Process please upload the following ATTACHMENTS if applicable:

• Proof of education
• Proof of certifications/licenses

NOTICE: 

Applications will be accepted from July 7, 2025 through July 14, 2025. Incomplete applications will not be considered. Submission of an application does not guarantee the applicant an interview.  Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes.  

If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost t