Executive Assistant

<p>We are seeking a sharp, proactive, and highly seasoned Executive Assistant to serve as a true business partner to the Head of ICONIQ Studio. This role goes well beyond traditional administrative support—the ideal candidate is a strategic operator who anticipates needs, drives accountability across stakeholders, and helps keep a fast-moving leader and team on track. Responsibilities span complex calendar and inbox management, relationship and network management, meeting follow-up and execution tracking, and seamless coordination of travel, events, and special projects. Maintaining confidentiality, multitasking effectively, demonstrating exceptional attention to detail, and exhibiting a strong work ethic are imperative for success. A passion for excellence and a no-task-too-big-or-too-small mindset are essential.</p> <p>&nbsp;</p> <p><strong>What You'll Do:</strong></p> <ul> <li>Serve as a true business partner to the Head of Studio, ensuring seamless flow of day-to-day activities and anticipating needs before they arise</li> <li>Own and proactively manage a complex, high-volume calendar across multiple time zones, balancing competing priorities with sound judgment</li> <li>Manage and prioritize a busy email inbox, drafting responses, flagging what matters, and triaging on behalf of the executive</li> <li>Drive relationship management by tracking and strategically planning engagement with internal stakeholders, external partners, and the broader ICONIQ community</li> <li>Capture follow-ups, action items, and key takeaways from meetings; proactively chase deliverables across stakeholders to keep workstreams on track</li> <li>Proactively capture, enter, and maintain meeting notes, contacts, and other relevant data in Salesforce and other systems to support an institutionalized process</li> <li>Seamlessly coordinate domestic and international travel logistics, meals, vendors, and lodging</li> <li>Proactively and strategically coordinate internal and external meetings, team events, and meeting materials</li> <li>Continually create and improve systems and processes around team functionality and operating cadence</li> <li>Send and track gifts, mailings, and other touchpoints</li> <li>Manage and process monthly expense reports with accuracy and timeliness</li> <li>Provide additional administrative and special project support as needed, including building rapport across the Studio team and partnering closely with colleagues across ICONIQ</li> <li>Demonstrate timely responsiveness outside of “regular” business hours when needed</li> </ul> <p>&nbsp;</p> <p><strong>Ideal Candidate Background:&nbsp;</strong></p> <ul> <li>5+ years of experience in an executive support role, ideally s