Grant/Accounting Analyst 1 - Billing (Entry Level)

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Job Posting Title:

Grant/Accounting Analyst 1 - Billing (Entry Level)

   

Position Type:

Professional / Unclassified

   

Department:

LSUAM FA - AS - SPA - Inv - Sponsored Billing Invoicing (Nekisha Cobb (00003153))

   

Work Location:

0240 Thomas D. Boyd Hall

   

Pay Grade:

Professional

   

Job Description:

This position is an unclassified position in the Sponsored Program Accounting division of Accounting Services at LSU.  The position is responsible for preparing required financial statements and fiscal reports on grants and contracts for the university, currently totaling in excess of $100 million.  Duties involve analyzing and classifying expenditures and interpreting the terms of grants, contracts, and cooperative agreements to determine allowability of expenditures and preparation of invoices to various agencies for reimbursement.

Job Responsibilities:

75% Prepares monthly, quarterly, and final invoices and financial reports on various sponsored project accounts.  Audits cost sharing and grant expenditures for allowability, allocability, and timeliness.  Reviews, interprets, and applies state and federal laws and regulations concerning grants and contracts, such as U.S. Office of Management and Budget Uniform Guidance.  Calculates monthly draws for several of the university’s letters of credit accounts. Analyzes financial transactions on a daily basis to ensure compliance with these laws and regulations.  Compiles all inventory, patent, and financial reports for each agreement in accordance with grant, contract, and cooperative agreement documents.  Determines proper reporting requirements for grants, contracts, and cooperative agreements, such as special forms, expenditure allowance, travel regulations, closeout procedures, property disposition, and other special regulations.

10% Communicates daily with departmental and agency personnel (including deans, directors, professors, research administrators, and sponsor officials) and provides technical assistance to resolve problems concerning proper university or agency regulations and procedures. 

10% Performs other job duties as assigned by the director.

5% Calculates and journalizes facilities and administrative costs and fringe benefits in accordance with university policy and federally negotiated rates.  Journalizes accounts receivable, expenditure transfers, and budget adjustments on a daily basis.  Realizes revenue and records expenditures to individual subsidiary accounts.  Enters these transactions online using the General Ledger System (GLS).  Approves departmental accounting entries online using GLS.  

Minimum Qualifications:

Bachelor's degree in accounting or a closely related field with 24 hours of accounting. LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.

(per La. RS 42:36). 

This position regularly engages in financial matters, including handling credit cards, cash, grant funds, or other university funds, and must undergo a credit check per FASOP HR-04.

Preferred Qualifications:

Bachelor's degree in accounting; 1 year or more of professional experience; experience in Workday, grants, and contracts; proven verbal, communication, and organizational skills; detail-oriented; proficiency in Microsoft Office Products; ability to communicate clearly and effectively through the use of the telephone, e-mail, and direct contact with individuals; proficiency in the use of a 10-key adding machine by touch; and a high degree of speed and accuracy. 

Physical Qualifications:

Physical ability and eye-hand coordination necessary to use a computer terminal, calculator, copier, telephone, and other office equipment; overtime may be required during the fiscal year-end process.

   

Additional Job Description:

Special Instructions:

A copy of your transcript(s) may be attached to your application if available. However, certified original transcripts are required prior to hire.

Please provide a resume and three professional references including name, title, phone number and e-mail address.