Project Subcontracts Manager - Houston, TX

OVERVIEW

Acts as the lead Subcontracts representative for projects involving high dollar or technically unique items, or critical product lines. Plans, schedules, coordinates and oversees the work of Subcontracts Administrators and clerical support personnel assigned to the project. This role must be fully competent in all conventional phases of subcontracting and be capable of planning and conducting tasks requiring independent judgment in the evaluation, selection, and substantial adaptation and modification of standard subcontracting techniques, procedures, and criteria. Independently performs a variety of assignments involving subcontracting duties and responsibilities for projects involving high dollar, technically unique items or critical product lines. This role has a direct impact upon cost containment, efficiency and the profitability of operations and may involve direct interface with clients.

SUPERVISORY RESPONSIBILITIES

 

Generally will direct the activities of and/or advise less experienced subcontracts personnel and administrative support personnel unless serving in a stand alone role.

 

EDUCATION

 

Normally requires a 4 year degree in Business Administration (or related curriculum). In lieu of a degree, 1-5 years of equivalent experience in construction related or subcontracting activities is also acceptable. 

 

QUALIFICATIONS AND EXPERIENCE

 

Requires a minimum of 10 years of related procurement or subcontracts experience. The ability to type and proficiency in standard Microsoft Office products is required.

 

ESSENTIAL FUNCTIONS

 

The role of Project Subcontracts Manager is to collaborate within a multi-discipline team in an effort to fully develop, deliver and complete a successful project. As part of this collaborative effort, this role requires the presence of the individual working within a group setting, with regular interaction during meetings and one on one, face to face discussions with other individuals on the team on a daily basis.

 

TYPICAL DUTIES AND RESPONSIBILITIES

• Assist in the development of the Project Execution Plan in the area of Subcontracts.
• Develop Project Subcontracting Plans and Project Subcontracts Procedures.
• Develop Project Bidders List.
• Consult with engineering and construction management to clarify material and scope of work requirements.
• Prepare and submit request for quotations.
• Discuss needs with subcontractors, review subcontractor's alternate suggestions, and make recommendations to project management with respect to cost reductions, better deliveries, and sales terms.
• Consult with subcontractors and project engineers regarding technical suitability of equipment and work methods.
• Analyze quotations and selects suppliers.
• Make commitments and negotiate prices and delivery terms.
• Secure quotations and develops cost information for proposals.
• Represents the subcontracts function in client presentations. 
• Negotiates claim settlements and back charges with suppliers. 
• Creates bid tabulation forms and other procurement documents. 
• Obtain routine cost information for estimating purposes. 
• Enter and distribute subcontracts and other procurement documents.
• Solicit information from subcontractors regarding their capabilities and qualifications and update the supplier database of information. 

LANGUAGE AND COMMUNICATION SKILLS

 

The ability to read, analyze and interpret general business periodicals, professional journals, technical bulletins and government regulations are essential requirements for this role. The ability to write reports, business correspondence and procedure manuals will also be a regular requirement for this role. The ability to effectively deliver oral presentations and to respond to questions from groups of managers, engineers, clients and suppliers will be a daily requirement for this role. Job success often hinges upon interpersonal communication and relationship development skills. Job tasks require frequent interchange and the successful completion of job tasks depends in large part upon effective interaction and communication with others.

 

MATHEMATICAL SKILLS:

 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

 

PHYSICAL DEMANDS

 

Occasionally, will participate