Cash Receipts Specialist

Join a Team of Difference Makers

Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference-makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm.

Position Summary:

The Cash Receipts Specialist is responsible for managing daily incoming payments, ensuring accurate recording, posting, and reconciliation of receipts, including checks, wires, and electronic deposits. This position plays a key role in maintaining accurate financial records, reaching out to Attorneys and other people within the accounting department.

Key Responsibilities:

• Open and organize incoming mail, make copies of all checks, and review checks payable to the firm for accuracy and proper endorsement.
• Prepare and process daily bank deposits, including checks and lockbox receipts.
• Prepare and batch wires with appropriate supporting documentation (Wire backup).
• Review and process settlement checks (to be completed in the morning).
• Post checks, wires, refunds, exchanges, and matter credits into the accounting system accurately and in a timely manner.
• Communicate with internal departments regarding payment discrepancies, client inquiries, or posting adjustments.
• Maintain organized and up-to-date electronic and physical files for all cash receipt transactions.

Skills:

• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel and Email.
• Ability to manage multiple tasks and meet deadlines.
• Strong communication and organizational skills.
• Confidentiality and integrity in handling financial information.

Working Conditions:

• Standard office environment in-office schedule.
• Requires handling sensitive financial documents and maintaining high levels of accuracy.

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