Accounts Payable Coordinator

Bluejack Ranch is designed with families in mind, offering an array of activities. This is where to immerse yourself in the heart of Texas at Bluejack Ranch, a sprawling 914-acre oasis offering an unparalleled blend of luxury and recreation. This journey began in 2014, and over the years, we have cultivated a space and culture that's as welcoming as it is inspiring. At Bluejack, we understand the importance of creating a safe and nurturing environment for families.

Job Title: Accounts Payable Coordinator

Department: Finance

Directly Reports To: Controller

FLSA Status: Hourly Non-Exempt

Essential Duties and Responsibilities 

The essential functions include, but are not limited to the following:

·       Handle vendor inquiries and ensure timely and accurate processing of vendor invoices. 

·       Manage recurring payments and maintain the payment schedule for accurate financial reporting. 

·       Record expenses and ensure proper allocation to the correct accounts and departments. 

·       Process daily check runs and ensure proper separation of duties within cash disbursement processes. 

·       Post and reconcile daily Accounts Payable transactions. 

·       Follow up on outstanding or disputed invoices to ensure timely resolution and payment. 

·       Perform reconciliation of accounts payable-related balance sheet accounts. 

·       Enter and reconcile Club Holdings payables as part of the daily accounting process. 

·       Reconcile outgoing payments and Club Holdings bank accounts to ensure accuracy. 

·       Assist in creating and maintaining Accounting Standard Operating Procedures (SOPs). 

·       Bring a positive attitude and be ready to assist in various departments as needed. 

·       Cross-train in Accounts Receivable and General Ledger functions to support the overall department. 

·       Additional duties as requested by Bluejack leadership.

Minimum Qualifications (Knowledge, Skills, and Abilities) 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·       Prior accounting experience in high-end golf/country club or hospitality industry is a plus. 

·       Strong organizational skills and attention to detail. 

·       Proficient in Microsoft Excel and other accounting software; experience with NorthStar is a plus. 

·       Ability to communicate effectively and professionally with internal and external stakeholders. 

·       Ability to work independently and as part of a team. 

·       Strong problem-solving skills and the ability to handle multiple tasks simultaneously. 

EDUCATION:

High school diploma required, associate or bachelor’s degree in accounting, finance, or a related field preferred.

APPROXIMATE SCHEDULE AND HOURS:

Monday through Friday, weekends as needed, schedule flexible as business dictates.  

BLUEJACK APPEARANCE AND GROOMING STANDARDS:

Candidates should reflect the Bluejack brand in their appearance, behavior, and communication. We value a polished, conservative presentation: natural hair and nail colors, minimal jewelry, closed-toe professional shoes, and no visible tattoos or off-brand logos.

LICENSES AND CERTIFICATIONS: 

Must possess a valid Texas Driver’s License and meet the driver safety policy requirements.