Administrative Assistant III

Description

Department: Human Resources

Reports to: Human Resources Director

Location: Cripple Creek, Centennial Building, onsite

Salary range: $1,850 - $1,943 (semi-monthly)

Status: Full-time - Non-Exempt

Position closes: Tuesday, November 19, 2024, at 4:00 p.m.

When it comes to benefits, Teller County is committed to offering a comprehensive, affordable benefits package that meets the needs of our employees and their families. 

· Two Meritain Aetna health plans to choose from –the County pays 50% to 100% of the premium depending on the plan you choose

· HSA plan – the County contributes $1,000 for employee only and $2,000 for employee plus one or more dependents

· Telehealth/Teledoc options – access quality healthcare from the comfort of your home, during your lunch break or while traveling

· Dental, Vision and Prescription drug coverage

· Basic and voluntary life coverage

· 401a retirement plan – employees contribute 4% and the County matches 8%. You are fully vested in five years.

· 457b deferred comp plans – both pre- and post-tax options available

· Time Off: Paid vacation, sick, 12 holidays, 1 floating holiday

· Aflac, wellness programs, EAP, education assistance, employee discounts, uniform allowance

 Click here to review our full benefits package.

POSITION SUMMARY: Under general supervision acts as the first point of contact for Teller County’s Centennial building and performs administrative functions for the Department of Human Resources .  

DUTIES AND RESPONSIBILITIES: The duties and responsibilities listed below are central to the job and the employee must be able to perform each function satisfactorily. This list is not designed to cover or contain a comprehensive list of all duties and responsibilities and is intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Duties and responsibilities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

(1) Act as the first point of contact for Teller County’s Centennial building by greeting clients, visitors and guests; determines the purpose of each person’s visit and directs them to the appropriate location.  

(2) Answer, screen and direct phone calls on a multi-line system. 

(3) Perform basic administrative functions to support the daily operation of the Human Resources department.

(4) Pick up, receive and distribute mail, documents and deliveries.  

(5) Order and maintain inventories of office supplies.

(6) Manage department vendors and coordinate for repair and/or delivery.  

(7) Assist with community education by maintaining bulletin board displays, marquees, pamphlet distribution, and promotional displays.

(8) Perform other projects and provide backup support to HR staff and County Support Manager as assigned.  

Requirements

MINIMUM REQUIREMENTS: The requirements listed below are representative of the knowledge, skills and/or abilities required. The list is not designed to cover or contain a comprehensive listing of all knowledge, skills or abilities that are required.

(1) Knowledge/Skills/Abilities:

Knowledge of: local government; basic understanding of administrative and clerical procedures and systems; principles and processes for providing excellent customer service, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction; computers, various office equipment and various Microsoft Office software.  

Skilled in: use of basic computer software programs; maintaining confidentiality; organizing work, setting priorities, meeting deadlines and following up on assignments; working in a deadline driven environment; initiating and responding to medium volume of daily calls/contact; interacting with all levels of internal and external professionals while developing strong productive relationships; organization and time management.

Ability to: communicate effectively in writing and verbally; establish and maintain effective and professional working relationships with co-workers, other county departments, representativ