Construction Project Coordinator

Position Summary

The Construction Project Coordinator reports to and works with the Vice President of Construction.  This position will help with many facets of the construction department.  This position is fully remote but will require travel to project sites roughly 2x/month along with 1x/month office visits to our corporate office in West Allis, WI.

Company Vision

MSP/Heritage is a regional development construction/management company, specializing in market rate, affordable and senior housing.  Established in 1989, it has grown to employ over 900 employees, owns over 38 properties, totaling over 400 million in net worth.  Our vision is to continue to provide exceptional service to our residents, their families, and our staff across all our product lines.

Essential Duties and Responsibilities:

The essential functions include, but are not limited to the following

• Project Coordination:

  1. Attend weekly construction meetings in person or virtually

  2. Assemble and distribute weekly meeting minutes

  3. Manage project permit log

  4. Manage project submittals including submittal log, distribution, review, etc

  5. Manage project plan updates, including distribution to subcontractors

  6. Manage RFI log

  7. Issue subcontracts, purchase orders, change orders and owner contracts

  8. Track signatures for all contracts and change orders

  9. Update vendor and subcontractor contact lists

  10. Assist with project bidding, manage bid list, invites, bids

  11. End of project warranty letters, O&M, as-built

  12. Assist with project management functions, including some subcontractor buyout

• Project Accounting:

  1. Assist with monthly construction invoicing and pay application process

  2. Upload contracts/PO’s/Change orders to Yardi

  3. Assemble monthly subcontractor city cost reporting and/or workforce reporting

  4. Manage monthly subcontractor employment utilization reports for WHEDA

  5. Manage monthly WHEDA emerging business and workforce development reporting

  6. Assist with monthly billing approvals

  7. Buyout updates and cost reconciliation

• Project Management:

  1. Various project management duties including assistance with project buyout, subcontractor management, estimating assistance, etc.

Minimum Qualifications (Knowledge, Skills, and Abilities):

• 3+ years’ experience as a project coordinator, project engineer, assistant project manager or related role

• Basic understanding of construction practices; ability to read construction plans; preferred

• Must process a valid state driver’s license and have the ability to travel to jobsites within 2 hours of Milwaukee/Madison.

• Strong computer aptitude, including experience with Microsoft Excel, Word, Outlook as well as project and pertinent web application skills

• Analytical Skills: synthesize complex or diverse information

• Problem Solving: identify and resolve problems in a timely manner as well as skillfully gather and analyze information

• Communication: speak clearly and persuasively in positive or negative situations, demonstrate group presentation skills

• Int